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Procedure documentation Configuring Back-End Processing Locate the document in its SAP Library structure

Use

You use this procedure to enable back-end processing during and after auctions. This requires you to configure the following areas in the back-end SAP ERP system:

·        Sales documents

·        Pricing

·        Deliveries

·        Billing and accounts

Where possible, the configuration settings described below are based on standard delivered table entries.

Procedure

In the SAP ERP system, carry out the following steps in Customizing.

Sales Documents

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       1.      Create quotation type and order types.

Choose Sales and Distribution ® Sales ® Sales Documents ® Sales Document Header ® Define Sales Document Types, or use transaction VOV8.

To distinguish from existing quotation processes, use a new quotation type. The quotation is created when the auction is published in order to reserve inventory for the auction because offering an item for auction is a legal agreement to provide the item to the winner.

Please note that the item categories linked to the quotation are used to reserve inventory. In normal quotation processing outside auctions, this is generally not the case. The reservation is transferred to the order when the order is created for a winning auction, with reference to the quotation.

The delivered quotation type is AEBQ, and the delivered order type is AEBO.

       2.      Create item categories.

Choose Sales and Distribution ® Sales ® Sales Documents ® Sales Document Item ® Define Item Categories.

You have to configure the quotation item category to create a reservation, essentially using the order configuration in a quotation situation.

       3.      Assign item categories to sales document types.

Choose Sales and Distribution ® Sales ® Sales Documents ® Sales Document Item ® Assign Item Categories.

       4.      Define schedule line categories.

Choose Sales and Distribution ® Sales ® Sales Documents ® Schedule Lines ® Define Schedule Line Categories.

The schedule line transfers the requirements to material requirements planning (MRP), which initiates the creation of a reservation. However, you have to set up the demand so that it does not impact the procurement and production processes.

       5.      Assign schedule line categories to item categories.

Choose Sales and Distribution ® Sales ® Sales Documents ® Schedule Lines ® Assign Schedule Line Categories.

       6.      Configure transfer of MRP requirements.

ChooseSales and Distribution ® Basic Functions ® Availability Check and Transfer of Requirements ® Transfer of Requirements ® Determination of Requirement Types Using Transaction.

       7.      Maintain copy control from quotation to order.

ChooseSales and Distribution ® Sales ® Maintain Copy Control for Sales Documents.

In this step, you maintain the document flow between the quotation and order created for an auction. Please note:

○        You can change the sold-to party of the order.

○        Prices in this document flow (and subsequent document flows) copy the price of the auctioned item. No repricing takes place because the winning bid is to be accepted, and the standard price is not to be determined. However, other condition types (such as freight and tax) are determined normally, based on the value of the winning bid.

       8.      Create reason for rejection in no-winner auctions.

ChooseSales and Distribution ® Sales ® Sales Documents ® Sales Document Item ® Define Reasons for Rejection.

If no winning bid exists for the auction, the quotation is rejected. This frees up the reservation of inventory of the auctioned product.

       9.      Verify reservations after quotations are created.

ChooseMaterials Management ® Consumption-Based Planning ® Evaluation  ® Configure MRP List/Stock/Requirements List.

Pricing

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       1.      Create condition types.

Choose Sales and Distribution ® Basic Functions ® Pricing ® Pricing Control ® Define Condition Types.

The condition type is a manual condition type for pricing at item level. It contains the price that was determined for the item as the winning price through auction processing. Create condition types for:

○        eBay® price

○        eBay® freight

○        eBay® insurance

○        eBay® taxes

By default, the quotation is set with the pricing condition. To avoid the quotation being set with the pricing condition, see SAP Note 811699.

       2.      Create pricing procedures.

ChooseSales and Distribution ® Basic Functions ® Pricing ® Pricing Control ® Define and Assign Pricing Procedures.

Create a new pricing procedure. This is necessary because the pricing procedure must contain the manual condition type that captures the winning bid. Set up the pricing procedure so that the manual condition type overrides normal price determination. In this way, if a product is won through an auction, the winning bid is the price. If the same product is purchased through the product catalog, normal price determination takes place.

       3.      Create and assign document pricing procedure indicator.

ChooseSales and Distribution ® Basic Functions ® Pricing ® Pricing Control ® Define and Assign Pricing Procedures.

Create two entries: One for the eBay® quotation and one for the eBay® order.

       4.      Define pricing procedure.

ChooseSales and Distribution ® Basic Functions ® Pricing ® Pricing Control ® Define and Assign Pricing Procedures.

Create entries for eBay® quotations and eBay® orders.

Deliveries

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       1.      Define delivery types.

Choose Logistics Execution ® Shipping ® Deliveries ® Define Delivery Types, or use transaction OVLK.

       2.      Maintain copy control for delivery type.

Choose Logistics Execution ® Shipping ® Copying Control ® Specify Copy Control for Deliveries, or use transaction VTLA.

       3.      Create delivery block.

Choose Logistics Execution ® Shipping ® Deliveries ® Define Reasons for Blocking in Shipping.

Create a new delivery block and assign it to the eBay® delivery type.

Billing and Accounts

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       1.      Create billing types.

ChooseSales and Distribution ® Billing ® Billing Documents ® Define Billing Types, or use transaction VOFA.

       2.      Maintain copy control from delivery to billing.

ChooseSales and Distribution ® Billing ® Billing Documents ® Maintain Copying Control for Billing Documents, or use transaction VTFL.

       3.      Assign billing type to order type.

ChooseSales and Distribution ® Sales ® Sales Documents ® Sales Document Header ® Define Sales Document Types.

Select your eBay® order type and, in the Dlv-rel.billing type field, enter the eBay® billing type.

       4.      Define and assign account keys.

ChooseSales and Distribution ® Basic Functions ® Account Assignment/Costing ® Revenue Account Determination ® Define and Assign Account Keys.

       5.      Assign G/L accounts.

ChooseSales and Distribution ® Basic Functions ® Account Assignment/Costing ® Revenue Account Determination ® Assign G/L Accounts, or use transaction VKOA.

Result

SAP ERP is set up to enable back-end processing. You can now map these settings in the selling via eBay® application. For more information, see Configuration Mapping.

 

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