Create Ledger in Special Purpose Ledger 

Use

You can use the ledger you create in this step for reporting by title level 1, title level 2, title level 3, market, territory, language, and, if applicable, format.

Prerequisites

Before you create the new ledger, you must make the following configuration settings:

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       1.      The custom fields must be included in the user-defined coding block, CI_COBL.

       2.      You must create the table group designated for the new ledger.

       3.      You must create all the company codes that require split document postings in the Special Purpose Ledger.

       4.      You must create the field movements that are to be assigned to the ledger.

Procedure

Navigation

IMG path	Transaction code
Financial Accounting ® Special Purpose Ledger ® Basic Settings ® Master Data ® Maintain Ledgers	GCL1

To create the new ledger, which supports the document split functions, please proceed as follows:

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       1.      Enter the ledger name ZT and an appropriate text description.

       2.      Enter the totals table ZBYTITLET. Since you will not be creating a pooled table, you should only assign a table group to one ledger.

       3.      Select the following indicators in the Further Settings subscreen:

                            a.      Ledger postings allowed

                            b.      Write line items

                            c.      Summarize

                            d.      Debit/credit (this indicator must be selected if you use the BW scenario License Sales Contract Analyses in Title Reporting or Financial Statement and Profit & Loss Analyses in Title Reporting)

                            e.      Set up balance carryforward

These settings define the postings in the ledger. Since ledger rollup is not required for this project, do not select the option Rollup allowed.

       4.      The following currencies are stored in ledger ZT:

                            a.      Transaction currency

                            b.      2nd currency – company code currency

                            c.      If applicable, group currency as 3rd currency

If the group currency is used as the 3rd currency for the ledger, you must configure the group currency as a parallel currency for the relevant company code.

       5.      Assign all the relevant company codes to ledger ZT.

       6.      Assign activities at ledger or company code level. If activities are assigned to the ledger, they are relevant for all the company codes assigned. However, if they are assigned to each company code, they only apply to the company codes in question.

Choose Activity groups… to assign activities. Choose the relevant activity groups (you should normally select the activity groups Financial Accounting, Materials Management, and Sales and Distribution), enter the field movement ZBT1, and select the Line item indicator for each component in the Direct posting of actual data subscreen on the dialog box displayed. All the activities for the selected activity groups for the field movement ZBT1 are automatically assigned to the company code that is linked to the field movement ZBT1.

 

It may not be enough to simply assign the activities using activity groups. Determine which activities are relevant to the processes you use and, if necessary, make additional assignments between individual activities and the ledger or company code.

 

       7.      The company code indicator 3 is assigned to all activities, so that the ledger is posted directly and in follow-up postings.

       8.      Select the Required posting indicator for all the activities.

Result

The ledger is configured with functions for split documents and can be posted.