Checkbooks

You can use this function to view key figures in the checkbook of a fund or a fund usage. The checkbook displays different sets of standard and standard calculated key figures for funds and for the different types of fund usages. The checkbook can also display up to 10 additional calculated key figures, which you define in Customizing, for a fund or for each type of fund usage.

Note Note

The checkbook displays key figures for a single fund or fund usage. If you want to view key figures for several funds in a fund plan, use a report in SAP NetWeaver Business Intelligence.

End of the note.

Prerequisites

If you want to define additional calculated key figures for a fund checkbook, you have made the settings in Customizing for Customer Relationship Management (CRM), by choosing Funds Management Checkbooks Define Calculated Key Figures for Funds Checkbooks .
If you want to define additional calculated key figures for a fund usage checkbook, you have made the settings in Customizing for CRM, by choosing Funds Management Checkbooks Define Calculated Key Figures for Fund Usages Checkbooks .
To define how you want the system to calculate the additional calculated key figures, you have implemented the Business Add-In (BAdI) in Customizing for CRM, by choosing Funds Management Checkbooks Business Add-Ins (BAdIs) BAdI: Calculated Key Figures .

Features

All amounts that you manage are qualified by value categories. If a business transaction is permitted, the system creates a fund posting, which in turn changes the amount of the value category. The system calculates the standard and the standard calculated key figures from the value categories. If you have implemented the BAdI: Calculated Key Figures, the system calculates the additional calculated key figures. You can see how the standard, standard calculated, and the additional calculated key figures, if any, have changed in the checkbook on the Fund Overview or the Fund Usage Overview page respectively.

The following table shows the standard key figures that the system calculates for funds and fund usages, the corresponding value categories from which they are calculated, and the main business transactions that affect the value categories.

Note Note

In the tables that follow, an asterisk (*) next to the standard and standard calculated key figures indicates that these key figures are displayed on the UI by default. If you want to display the other standard and standard calculated key figures, you have to configure the UI. For more information, see UI Configuration.

End of the note.

Standard Key Figure	Value Category	Business Transaction
Budget*	Budget	Update Budget (FM02) Transfer Budget (FM04) Cancel Budget Posting (FM05)
Expired*	Expired	Expire Budget (FM38) Budget Renewal (FM39)
Reserved*	Reserved	Reserve Budget (FM07) Cancel Reserved Budget (FM09)
Prereserved*	Prereserved	Prereserve Budget (FM06) Cancel Prereserved Budget (FM08)
Approved Claims*	Approved Claim	Approve Claim (FM12) Approve External Claim (FM13) Cancel Approved Claim (FM16)
Settled*	Settled	Settle Claim (FM17) Settle Prepayment (FM18)
Write-off*	Written Off	Write-Off (FM35), Cancel Write-Off (FM36)
Prepaid Balance*	Prepaid Balance	Settle Prepayment (FM18) Settle Claim (FM17)
Chargeback Balance*	Chargeback Balance	Chargeback (FM31) Recover Chargeback (FM33) Carry Over Chargeback (FM27)
Accrual Balance*	Accrual Balance	Accrue (FM23)
Expensed*	Expensed	Settle Chargeback Carryover (FM19) Settle Prepayment (FM18) Write-Off (FM35) Settle Chargeback Write-Off (FM21), Settle Deduction Write-Off (FM22) Accrue (FM23)
Released-to-Settle	Released to Settle	Approve Claim (FM12) Prepayment (FM25)
Pending Budget Reduction	Pending Budget Reduction	Update Budget (FM02) Transfer Budget (FM04) Cancel Budget Posting (FM05)
Pending Chargeback	Pending Chargeback	Chargeback (FM31) Recover Chargeback (FM33) Carry Over Chargeback (FM27)
Pending Claim	Pending Claim	Approve Claim (FM12) Approve External Claim (FM13) Cancel Approved Claim (FM16)
Pending Prepayment	Pending Prepayment	Prepayment (FM25) Cancel Prepayment (FM26) Settle Prepayment (FM18)
Pending Prepayment Reduction	Pending Prepayment Reduction	Prepayment (FM25) Cancel Prepayment (FM26) Settle Prepayment (FM18)
Pending WriteOff	Pending Write-Off	Write-Off (FM35), Cancel Write-Off (FM36)
Prepaid	Prepaid	Prepayment (FM25) Cancel Prepayment (FM26)

The following table shows the standard fund variance key figures that the system calculates for funds and fund usages and the corresponding value categories from which they are calculated.

Standard Fund Variance Key Figure	Value Category
Approved Overconsumption	Approved Overconsumption An amount that represents an approved claim value exceeding the reserved amount.
Requested Overconsumption	Requested Overconsumption An amount that represents a claim request value exceeding the reserved amount. This amount is based on claims that still have the status To Be Approved.
Unconsumed Budget	Unconsumed Budget An amount that represents a reserved budget value that is greater than a settled value. This amount is captured when a fund usage is balanced.

Standard Fund Variance Key Figure

Value Category

Approved Overconsumption

Approved Overconsumption

An amount that represents an approved claim value exceeding the reserved amount.

Requested Overconsumption

Requested Overconsumption

An amount that represents a claim request value exceeding the reserved amount. This amount is based on claims that still have the status To Be Approved.

Unconsumed Budget

Unconsumed Budget

An amount that represents a reserved budget value that is greater than a settled value. This amount is captured when a fund usage is balanced.

The following table shows the standard calculated key figures that the system calculates for funds and fund usages, the corresponding value categories from which they are calculated, and the main business transactions that affect the value categories.

Standard Calculated Key Figure	Value Category Formula	Business Transaction
Available-To-Reserve*	Budget + Pending Budget Reduction – Expired – Reserved – Approved Overconsumption + Unconsumed Budget	Update Budget (FM02) Transfer Budget (FM04) Expire Budget (FM38) Reserve Budget (FM07)
Available-To-Spend*	Budget + Pending Budget Reduction – Expired – Released to Settle – Settled	Update Budget (FM02) Transfer Budget (FM04) Expire Budget (FM38) Approve Claim (FM12) Settle Claim (FM17) Prepayment (FM25) Settle Prepayment (FM18)
Remaining Cash*	Budget + Pending Budget Reduction – Expired – Settled	Update Budget (FM02) Transfer Budget (FM04) Expire Budget (FM38) Approve Claim (FM12) Settle Claim (FM17) Settle Prepayment (FM18)
Remaining Reserved	Reserved – Pending Claim – Approved Claim + Chargeback Balance	Reserve Budget (FM07) Cancel Reserved Budget (FM09) Create Claim (FM10) Preapprove Claim (FM12) Cancel Claim (FM14) Cancel Preapproved Claim (FM15) Approve Claim (FM12) Approve External Claim (FM13) Cancel Approved Claim (FM16) Chargeback (FM31) Recover Chargeback (FM33) Carry Over Chargeback (FM27)