Official Document Numbering 

Use

If your company is located in a country where the authorities tell you how number your invoices, credit memos, or other billing documents, the system numbers them using the numbers that the authorities have given you.

Prerequisites

You have set up the Official Document Numbering function in Customizing for Customer Relationship Management (CRM), by choosing Billing  → Country-Specific Functions  → Official Document Numbering.

Features

When the billing clerk creates a billing document, the system assigns it an official document number. Note that the official document number is in addition to the standard billing document number.

If you require, the system can number cancellation documents with the same official document number as the canceled billing document.

The system transfers the official document number to the R/3 back-end, together with the rest of the billing document data, and generates an accounting document, as usual. If you want, the system numbers the accounting document in the R/3 back-end with the official document number. Alternatively, it stores the official document number in the Reference Document Number field, or both, depending on the Customizing settings that you have made.