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Function documentationUsing External Reference IDs Locate this document in the navigation structure

 

You can use this function to enter external reference IDs that do not exist as master data in your SAP system, in quotations and sales orders at both header level and item level.

Prerequisites

You have made corresponding settings in Customizing. For more information, see Customizing at   Customer Relationship Management   Basic Functions   External References   Define External References,   Define Reference Profiles, and   Assign Reference Profiles to Transaction Type  .

Features

The Additional External References assignment block is available in the sales order only if you have made the necessary Customizing settings. You can enter and save external reference IDs in this assignment block.

The external references are also available in data exchange with other systems. However, you cannot use the reference IDs to navigate to external systems to make corresponding entries there.

If you enter an external reference ID at header level, it is automatically copied at item level for new items. You can manually change this setting, however.

Example

When you sell products to dealers who then sell them on to end customers, you can store the IDs of transactions between dealers and end customers, for example order IDs or invoice IDs, as external reference IDs. If you are required to specify a warranty ID for repairs to be carried out on a warranty, you can store it as an external reference ID.