Entering and Checking of Vendor Invoices 

Use

The transaction for entering, checking, and approving a vendor invoice for a product of a financed item is executed in the procurement system.

As soon as a requirement coverage request enters the procurement system (SAP Supplier Relationship Management - SAP SRM) via an XML message, the system creates a purchase order for which an invoice can be entered.

Further information

For a description of the steps involved in processing leasing invoices in the SRM system, see SAP Help Portal: help.sap.com → Documentation → SAP Business Suite → SAP Supplier Relationship Mgmt. → SAP Supplier Relationship Mgmt. → SAP SRM 5.0 → Plan-Driven Procurement → Plan-Driven Procurement with Plant Maintenance → Point 6: Processing Leasing Invoices in SRM.

For a description of how to enter invoices in SAP Enterprise Buyer, see SAP Help Portal: help.sap.com → Documentation → SAP Business Suite → SAP Supplier Relationship Mgmt. → SAP Supplier Relationship Mgmt. → SAP SRM 5.0 → Self-Service Procurement → Invoice Entry.

 

Prerequisites

●      Before you can enter an invoice in the SRM system, there must be a reference to a quotation or contract. You can create this reference by entering invoices with a reference to a purchase order.
However, it is also possible to create an invoice without a reference to a purchase order. In this case, you must manually assign the invoice items to the quotation or contract items in the SRM system using the input help.

●      When you post an invoice, the invoice data is sent from the procurement system to the CRM system.

Activities

When the XML message (invoice) is received in the CRM system, the system makes the following changes in the assigned financing document:

Document flow

At header level, the invoice number is entered with document type Incoming Invoice EC. For the object item, the number, plus quantity, value, and currency of the invoice item are entered.

Status of the object item

The Vendor invoice posted externally status is set. If the invoice has been deleted, the Vendor invoice cancelled externally status is set.