Stop Billing 

Use

You can use this function to stop billing for a lease, temporarily and effective immediately, when unforeseen situations such as bankruptcy, destruction due to natural catastrophe or accident, or disputes with the customer occur. When you execute this change process, the system stops billing in the ERP system and does not generate any further billing documents.

This process does not affect billing request items (BRIs) that have already been billed. BRIs that were created before migration to leasing, are also not included in this process.

BRIs that have been assigned the Blocked for Billing status before the change process is executed are also excluded from this process because they are involved in floating rate adjustment. If a floating rate adjustment is executed for a financing item with the status Stop Billing, the installments are adjusted but the BRI is not released. The Blocked for Billing status is deactivated when you execute the next process Reset Stop Billing. 

You execute this change process in the original document, which means that no new document is generated. The change process does not affect pricing.

You can execute the change process at either header or item level. If you execute the process at header level, all the items in the contract document are affected. If you execute it at item level, only individual contract items are affected. The system sets the status Stop Billing at financing item level in both cases. The status of unbilled BRIs is set to Blocked for Billing.

You can also use a block indicator at BRI level to exclude individual BRIs from billing. This indicator has priority over the change process: If you have set it for a specific BRI and then execute the Reset Stop Billing change process for the corresponding contract item (see below), the selected BRI remains excluded from billing.

Therefore, you should use the indicator to exclude individual BRIs from billing, while you use the change process to stop billing for the entire contract or several contract items.

 

In SAP Customer Relationship Management (SAP CRM) you use the process STAH to stop accounting at both header and item level. The change processes STBH and STBI (change process at item level) are created and assigned in the Lease Accounting Engine (LAE, SAP ERP).

 

Prerequisites

You have an active lease with the status Released.

Activities

If the reason why you executed the change process no longer applies, you can Reset Stop Billing. To do so, you execute the appropriate change process in the same document. The system then deactivates the status Blocked for Billing for the financing items.

You can combine the change processes Stop Billing and Reset Stop Billing at header and item level in one document.

When you stop billing at header level, this affects the entire contract (with the exception of BRIs that have already been billed). If the contract contains several financing items, billing is stopped for all these items. If you then want to resume billing only for one or several of the financing items, you execute the change process Reset Stop Billing at item level.

Example

Contract 0001 has a term of six months. Three months after contract inception, you have to stop billing due to a dispute with the lessee. As soon as the problems have been resolved, you can execute the appropriate change process to resume billing.