Deleting IS-U Extracts in the Evaluation System 

Use

You can use this business process to delete the IS-U extract data that is no longer required for auditing purposes fro the database of the evaluation system. The data extracts and all corresponding entries are deleted from the relevant short tables.

Process Flow

The business process runs as follows:

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       1.      Display overview of document extracts

You can display the extract data according to FI-CA documents, FI-CA Customizing, FI-CA business partners, FI-CA-SD documents, IS-U billing documents, or IS-U print documents.

       2.      Delete business partner extracts

The deletion program deletes a business partner extract and all its entries from table DFKKGP_SHORT. You use the extract ID to select the business partner extracts that you want to delete.

       3.      Delete customizing extracts

The deletion program deletes a Customizing extract and all its entries from table DFKKCUST_SHORT. You use the extract ID to select the Customizing extracts that you want to delete.

       4.      Delete FI-CA document extracts and corresponding SD extract data

The deletion program deletes FI-CA document extracts and all corresponding entries from the tables.  You use the extract ID to select the extracts that you want to delete.

       5.      Delete IS-U print document extracts

You select IS-U print document extracts that you want to delete by restricting the data to specific business partners, contract accounts, and document numbers (print document number of an invoicing document) in relation to the last adjustment date. If the adjustment date lies within the 10 year period that you are required to retain the data, the system issues a warning message.

       6.      Delete IS-U billing document extracts

You select IS-U billing document extracts that you want to delete by restricting the data to specific business partners, contract accounts, contracts, and billing document numbers in relation to the last adjustment date. If the adjustment date lies within the 10 year period that you are required to retain the data, the system issues a warning message.