Archive Routing 

Use

You can use this function to create rules and conditions, based on which archive files are routed to specific content repositories. The criteria used in the rules and conditions can be on the level of organizational unit (such as company code) or time-based (such as fiscal year).

Due to legal compliance issues, companies, especially those with international locations, are increasingly forced to keep archived data separately in order to comply with different retention requirements for different kinds of data, lines of business or countries, for example. Compared to the manual selection of content repositories, Archive Routing offers companies more flexibility and automatization options for this purpose.

Integration

Customizing

The routing rules and conditions are entered for individual archiving objects in Archive Routing. The function is available under Archiving-Object-Specific Customizing in Archive Administration (transaction SARA). If no rules have been entered, the content repository is selected the traditional way. See File Storage to Storage System.

 

Archiving Process

During the archiving process the rules are checked twice: once during the write session and again during the storage phase. It is important to note that Archive Routing does not use the actual contents of the archive file to determine the content repository, but the selection criteria entered in the variant for the write session. Thus, the set of data covered by the selection criteria in the variant does not have to be exactly the same as the set of data covered by the routing rules and conditions - rather the variant selection must fall inside the latter. If this is not the case, the archiving session is terminated. If it is the case, the archiving session is carried out and the archive files are routed to the appropriate content repository during the storage phase. 

Features

For each archiving object you can create rules in customizing that determine which content repository is to be chosen based on the selection criteria of the write program variant. For each rule you enter conditions, which contain a selection criterion and a corresponding value or interval. It is possible to create one or more rules per archiving object and one or more conditions per rule. The complexity of the rules depends on how specific your criteria for separating your archived data into different content repositories is.

The smallest unit for which a content repository can be determined using Archive Routing is an archiving session. This means that the individual archive files, and therefore all the data objects (documents) in an archiving session are routed to one and the same content repository. If you want to route data to different content repositories, you must start a separate session for each content repository.

Example

You enter the following rules and conditions for archiving object SD_VBAK:

Sales Organization	Creation Date	Content Repository
0001	any	A1
0002	1.1.2000 to 31.12.2002	A2
0002	1.1.2003 to 31.12.9999	A3

 

These rules are checked during the write phase of the SD_VBAK archiving session. If the selection criteria of the write variant “match” the values entered in the rules and conditions, as described above, then the data is routed to the appropriate content repository during the storage phase. If not, the archiving session is terminated already during the write phase.

See also:

Routing Archive Files to Different Content Repositories