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Function documentationJournal Entry Form Locate this document in the navigation structure

 

You use the journal entry form template to create, modify, and post journal entries.

Features

Use the journal entry form as described in the following table to enter journal entries:

Form fields

Description

Hide the Header

Select the checkbox to remove header information. To show the header area, deselect the Hide the Header checkbox.

Application information

Read-only fields that display the application set name and the application for which you are entering the journal.

Header dimensions

The fixed dimensions for all journals in the current application. You select members for each dimension by double-clicking on the entry cell to display the Member Lookup dialog box.

Additional header items

Text fields or lists containing clarifying information that you save along with the journal entry form. The system does not require additional header items, but your business process may require them. If they are present in your journal entry form, you must complete them before you can post a journal entry.

Detail dimensions and detail lines

Display in columns so that each row under the dimension name is unique. Each unique combination of members represents one detail line. You can enter the members associated with the data values you want to change, and the debit or credit amount. When you create multiple entries with multiple values from a single header item, a set of debit and credit columns displays for each additional member specified.

Status information

The following information displays for auditing purposes:

  • Selection List: If you have several journals open, this field lists their journal IDs.

  • Server Name: The name of the server to which you are currently logged on.

  • Status: The current status of the journal entry. Statuses include Saved, Posted, Unposted, and New.

  • Old Journal ID: If a journal entry is reopened, the old journal ID is the ID of the original entry.

Journal options

The checkboxes allow you to perform advanced functions on the journal entry:

  • Reopen journal in next period: This option allows you to reopen the journal entry to another account in a subsequent time period.

  • Auto Reversed: This option allows you to reverse the credit or debit value in the journal entry in the next time period.

    Note Note

    This option sets up a new journal; it does not create postings.

    End of the note.

  • Balanced: This option allows you (or an administrator) to require that journals are balanced upon posting.

More Information

Journal Entries