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Function documentationJournal Template Creation Locate this document in the navigation structure

 

You set up a journal template for each application. A journal template is an input form where users enter journal entries.

Features

You can use the following features when creating journal templates:

  • A journal template consists of the following:

    • Header dimensions, which are fixed, constant dimensions for all journals in an application

    • Additional header items containing clarifying information that are saved with the journal entry. These items are text fields or lists of entries from which users make a selection.

      Adding additional header items is not required when creating a template, and if they exist in a template, users are not required to complete them. The maximum length of an additional header item is 20 bytes.

    • Detail dimensions, which are the remaining dimensions that are required to change the application data via the journal entry

      Detail dimensions are in columns so each row under the dimension name becomes a detail line. You fill in members for each of the dimensions and the debit or credit amount for that detail line. The maximum number of detail lines is determined when you use the Journal assistant.

      Note Note

      If you have already created a journal template, creating a new template that changes the structure of the journal entries deletes the old template and all journal entries associated with that template. This removes your audit trail, even though changes made to the application data through posted journal entries are maintained. If you re-create the journal template, all transaction data is deleted.

      End of the note.

  • The header dimensions set in a journal template become page keys for journal entries based on that template.

    The template header must always include the dimensions Category, Time, and RptCurrency (if defined in the application). Application dimensions that are not part of the header become detail dimensions for which users add line items when creating a journal entry.

Activities

To create a journal template for an application:

  1. Expand the Application and select Journals.

  2. Select Journal Wizard from the Journal action pane.

  3. Select header dimensions and modify the order of the header and detail dimensions if desired.

To create extra header text fields in a template and to change the header text fields to selection boxes, define subitems for one of the additional header items.

More Information

Journals