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Applies to: Planning and Consolidation connections; SAP BW (INA Provider) connections with SAP Business Planning and Consolidation 10.1, version for SAP NetWeaver or higher.

Once you have entered and saved data, you can modify the work status for a specific data region. The work status feature enables you to apply a label to a data region and lock it for review, approval, and so on. For example, after saving data, you can set the work status to "Saved". This locks the data region from being overwritten.

Note The work status is set up on the administration side.
To change the work status for a data region, select Start of the navigation path Save Data Next navigation step Change Work Status End of the navigation path. The Change Work Status dialog box opens.
  • In the Change Status for area, you define for which data region you want to change the work status. From three to five dimensions are available. For each dimension, the context member is displayed by default. You can select another member for a dimension by clicking the ellipsis button.
    Note For the first dimension, which is defined as the owner dimension in the Administration view, you can include in the selection all the descendant members of the specified member by selecting the Include all Descendants option.
    Note If you are working with Planning and Consolidation, for SAP NetWeaver, you must only select a base member for each dimension or you will not be able select another work status.
    Note If you are working on a SAP BW (INA Provider) connection with SAP Business Planning and Consolidation 10.1, version for SAP NetWeaver or higher, you may need to select an InfoProvider, depending on the settings that have been defined for the model on the administration side.
    Note You can change the work status only for members of which you are the owner or manager. This is defined on the administration side.
  • In the New Work Status area, the current status for the specified data region is displayed. You can select a work status that reflects the state of data.
    Note The work statuses that are available for selection have been defined on the administration side.
Note For SAP BW (INA Provider) connections: when a specific format is defined for inputable members, once some inputable member cells are locked by the work status, the format is no more applied to the corresponding cells, so you can easily see that you cannot enter any data. To define a format, use the dynamic formatting sheet, select the Dimension Member/Property Formatting section, define a specific format in the Inputable Member Default Format row and perform a refresh on your input form worksheet. For more information, see Dynamic Formatting Template Definition.