Scheduling

Using BI Launch Pad and the Central Management Console (CMC), you can schedule Analysis workbooks to automatically run at specified times. The flexible time-based scheduling system allows you to process large reports during off hours and to avoid unnecessary database hits.

You can schedule workbooks with SAP BW and SAP HANA data sources. To be able to use HANA data sources, the connection from the BI platform to the SAP HANA platform must be created as an HTTP connection.

When a scheduled object runs successfully, an instance is created. An instance is a version of the object that contains data from the time the object ran.

With scheduling, you can precalculate and distribute Analysis workbooks stored on the BI platform repository. To open a distributed workbook, Analysis does not have to be installed. This allows you to make the workbooks available to a wide spectrum of users.

To schedule an Analysis workbook, the connection to BI platform and BW / HANA system must be configured as SSO and the user needs Schedule rights for Analysis workbooks.

Note To enable scheduling, the Analysis BI platform Add-On must be installed. For more information, contact your IT Administrator.

In the BI Launch Pad, you have the following options to schedule an Analysis workbook:

Scheduling an object.
Labeling a scheduled instance to name the instance.
Specifying the recurrence pattern for the object to be run, for example weekly.
Selecting a destination, for example BI Inbox or Email.
Selecting a scheduling server group for the object.
Scheduling an object with parameters (prompts).
You can enter the data source, the technical name of the variable and the input string as value. The data source is not necessary if the variables are merged in a workbook. For more information on the syntax, see the section Syntax for Entering Values in this guide.

In the Central Management Console, you have the following additional options to manage and monitor an instance:

In the Inbox, you can manage and delete instances.
In the Instance Manager, you can filter for Analysis workbook instances and check their status.
For instances with status Failed, you can check the error description.

For more information about scheduling, see the BI Launch Pad User Guide on SAP Help Portal at http://help.sap.com/bobip and the SAP BusinessObjects BI platform CMC Online Help.