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Procedure documentationCreating Payment Orders

 

You can delete individual and collective payment orders. For more information, see Payment Order.

Prerequisites

  • In Customizing for Account Management, you must have created the media / payment methods that you want to use by choosing Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Maintain Media / Payment Methods End of the navigation path.

  • You must have created the transaction types that you want to use in Customizing for Account Management (FS-AM) by choosing Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Transaction Types and Transaction Type Groups Next navigation step Maintain and Assign Transaction Types for Payment Items End of the navigation path for the dialog entry of payment orders.

    If you want to create collective payment orders, you must first have set the Multiple Recipients Permitted indicator in the Customizing settings for the respective transaction type.

    If you want to create SEPA direct debits, you must first have set the Transfer PO PD indicator in the Customizing settings for the respective transaction type.

    Note Note

    If you want to define the default medium, payment method, and transaction type to be entered by the system, you can make the corresponding settings in Customizing for Account Management under Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Define Default Values End of the navigation path.

    End of the note.

  • You have defined the offsetting transaction types with which the recipient item can be posted in Customizing for Account Management by choosing Start of the navigation path Order Management Next navigation step Payment Order Next navigation step Assign Offsetting Transaction Types to Transaction Types End of the navigation path

    Note Note

    If you have only assigned one offsetting transaction type to a transaction type, the system proposes this one as default when you create a corresponding payment order. If you have assigned multiple offsetting transaction types, the system offers you a list to choose from.

    End of the note.

  • You have defined the account identification data for the ordering party in Customizing for Account Management under Start of the navigation path Contract Managementt Next navigation step Account Next navigation step Define External Account ID End of the navigation path

  • Before the system can automatically check the check digit of the account number(s) entered, you need to make the appropriate settings. You do so in Customizing for Account Management (FS-AM) under Start of the navigation path Contract Management Next navigation step Account Next navigation step Account Number Next navigation step Assign Bank Keys to Check Digit Calculation Methods End of the navigation path.

  • You have stored the account of the ordering party in Account Management (FS-AM).

  • You have stored all the recipient banks in the Bank Directory. If you have made the country-specific settings in Customizing for SAP NetWeaverunder Start of the navigation path General Settings Next navigation step Set Countries Next navigation step Set Country-Specific Checks End of the navigation path, the system also checks whether the bank key you have entered corresponds to the country-specific norms regarding the length of the bank key.

  • If you want to enter additional information, you do so in Customizing for Account Management under Start of the navigation path Order Management Next navigation step Payment Order Next navigation step Create Fields for Additional Information End of the navigation path.

  • If you want to execute SEPA direct debits, you must have executed the following activities in Customizing for Account Management under Start of the navigation path Order Management Next navigation step Payment Order End of the navigation path:

    • Define Lead Days for SEPA Direct Debits

    • Assign Payment Notes Type to Process Result Category / Payment Method

Procedure

  1. On the SAP Easy Access screen, choose Start of the navigation path Financial Services Next navigation step Account Managementt Next navigation step Account Next navigation step Payment Transaction Orders Next navigation step Standing Order Next navigation step Create Payment Order End of the navigation path.

  2. Select a transaction type (ordering party transaction type).

  3. On the Overview tab page, enter the following data:

    • Ordering Party Group Box

      Select the medium and enter the data for account identification of the ordering party.

    • Posting Amount Group Box

      Enter the posting amount and select the transaction currency.

    • Recipient group box (for individual orders)

      Select a transction type (recipient transaction type) and the payment method and enter the payee data.

      Note Note

      For SEPA direct debits, this must be a SEPA transaction type (FS-AM-OM).

      End of the note.

      Welche Empfängerdaten Sie hier angeben müssen, hängt von der Ausprägung des Attributs Erweiterte Steuerung für Zahlungsverkehr am gewählten Zahlweg ab.

      Note Note

      You make the payment method settings in Customizing for Account Management under Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Define Media/Payment Method End of the navigation path.

      End of the note.

      Enter the following data:

      Value

      Name

      Recipient data

      without

      account identification

      X

      Payment form

      Address data of check recipient

      1

      SWIFT code

      Account identification and SWIFT code

      2

      SEPA

      Account identification and SWIFT code

      3

      Mandates

      Mandate Reference

      Note Note

      To execute SEPA direct debits, you must assign a payment method with the value 3 mandates to the payment order for internally available mandates. The payee is identified using the mandate reference and the creditor ID. The recipient account is stored in the mandate.

      End of the note.

      In all cases, you can also store payment notes.

      Note Note

      Note the following:

      • If the recipient is identified using the account ID and you have not selected the Deactivate Check Digit checkbox, the system runs the check digit check automatically as soon as you continue processing. If you want to switch off the check digit procedure, you must select the checkbox.

      • If you have made the corresponding settings in Customizing, the Additional Fields pushbutton is available. For example, you can enter additional information about the payers or payees for external accounts.

      End of the note.

    • Mandate Data Group Box

      This group box is available when you use a SEPA transaction type. In this group box, you enter the creditor ID and the due date. For more information, see the documentation for the fields in the system.

    • Recipient Items group box (for collective payment orders)

      For each recipient item, select a transaction type and a payment method and enter the posting amount in the transaction currency. The transaction currency for all recipient items is the currency selected in the Posting Amount group box. By default, the system calculates the total of all recipient item amounts and diplays it in the Posting Amount group box.

      If you want to specify the total posting amount manually, go to Customizing for Account Management (FS-AM) under Start of the navigation path Basic Settings Next navigation step Organization Next navigation step Define Payment Transaction Areas End of the navigation path and select the Amount Specification Required checkbox for the relevant payment transaction area.

  4. On the Details of Ordering Party and Recipient Details tab pages, you can enter more information about the posting transaction. You can do so in the Posting Amount, Transaction Charge, and Transaction group boxes.

    The information that you can/must enter depends on the Customizing settings.

    For more information, see the documentation for the fields in the system.

    Note Note

    Note about currency exchange

    In the dialog, you can specify the exchange rate implicitly by entering the amount in the transaction currency and in the account currency. The system calculates the exchange rate internally from the two amounts.

    If you create a posting or a payment order using a BAPI, you can transfer all fields that are relevant for the currency exchange, including the exchange rate.

    End of the note.

    Note Note

    Notes about Additional Information: If you have made the corresponding settings in Customizing, this area is available.

    You can enter additional information about the ordering party in up to four fields (for example, credit rating indicator).

    End of the note.

  5. On the Administration Data tab page, you can also enter additional information and reference numbers. You can enter a daybook number here, for example, if one is not automatically determined by the system.

    If you wish the system to determine the daybook automatically, this must have been activated in the Customizing for Account Management (FS-AM) by choosing Start of the navigation path Basic Settings Next navigation step Organization Next navigation step Define Payment Transaction Areas End of the navigation path.

  6. To check your entries, choose Simulate.

  7. Post the payment order.

    If there are posting problems, you can force the posting or post according to the Customizing settings for the posting control rules (FS-AM-IM-IT).

    Note Note

    If you enter certain values frequently, you can set them as user-specific defaults in the following fields for the payment order. You can predefine the following values in the application under Start of the navigation path System Next navigation step User Details Next navigation step Own Data End of the navigation path on the Parameters tab page:

    Parameter ID

    Short Description

    TTYPE

    Transaction type

    MEDIUM

    Medium

    PAYMETHOD

    Payment method

    BKKEY

    Bank key of ordering party

    BKL

    Bank country
    End of the note.

Result

When you have posted the payment order and all the checks have run without errors, the system generates payment items for the order initiating items and the internal order recipient items, and flags the payment order as Posted. If the system identifies the payment order as being subject to release, it forwards it to the release workflow and posts it with the status In Release. For more information, see Release Object PAOR (Payment Order).