Show TOC

  Scheduling a Bank Statement for the Mass Run

Use

You need to schedule the creation of a bank statement, to be able to create a bank statement for a bank statement agreement of an account in the mass run.

Note Note

You can use the transaction Edit and Display Generation Dates to see if a bank statement is scheduled. A bank statement is created in a mass run on the date that is entered in the Next Date field. If the field is empty, a bank statement has not been scheduled for the mass run for the corresponding agreement.

End of the note.

For more information about the different options for creating bank statements, see Bank Statements .

Prerequisites

  • The Bank Statement feature is active for the relevant account.

  • There is at least one active bank statement agreement for the account.

Procedure

To schedule a bank statement in a mass run, you have the following options:

Manual Scheduling

  1. From the SAP Easy Access screen, choose Start of the navigation path Account Management Next navigation step Account Next navigation step Bank Statement Next navigation step Display and Edit Creation Dates. End of the navigation path

    The due dates of the bank statement agreements are displayed in the Next Date field.

  2. Create an event manually for the required date.

Periodic Scheduling

  1. From the SAP Easy Access screen, choose Start of the navigation path Account Management Next navigation step Account Next navigation step AccountMaster Data Next navigation step Change Account End of the navigation path .

  2. Enter the account identification data. Choose Continue . Choose the Bank Statement tab page.

  3. You can set the Periodic indicator in the line of the relevant bank statement agreement and enter the dates you require for the run period in the Bank Statement Time Periods group box. For more information about the area of Time Periods for Bank Statements see Bank Statements . The system determines the next periodic run date on the basis of the rules defined.

Create automatically

  1. In the line of the relevant bank statement agreement, set the indicator Bank Statement Printer and specify the number of days after the payment item posting that are to elapse before a bank statement must be created at the latest in the appropriate field.

    Note Note

    Alternatively, you can set up this period of time in the Customizing for Account Management under Start of the navigation path Product Management Next navigation step Product Definition Next navigation step Account Products Next navigation step Create Account Product. End of the navigation path If you do this, the entry in the account takes priority over the setting in the product.

    End of the note.

If there is another run date for at least one of the three specified types, the system uses this basis to determine the earliest of the dates and copies this date to the Next Date field of the agreement. This date is then relevant for the mass run.

For a detailed example of how to calculate the next run date for the bank statement mass run, see the SAP Library, under Calculating the Next Run Date for a Bank Statement Mass Run .

Determination of Next Date

The system determines the next run date for the mass run as follows:

  • Change to account contract

    When you open the Bank Statement tab page in change mode (transaction Change Account ), you can either change or enter the following data:

    • Periodic indicator

    • Calculation bases in the Bank Statement Time Periods area

  • When you schedule a bank statement for the binding agreement

    The system determines the date on which the bank statement must be created at the latest. It uses the posting date of the oldest payment item that has not yet been on a bank statement, and the value specified for the number of days that are to elapse before a bank statement must be created if one is not called up at the printer. This is displayed in the transaction Display and Edit Generation Dates.

  • Creating a bank statement

    If the agreement is periodic, the system determines the next date on which a periodic bank statement is to be created. It also determines the latest time at which a bank statement must be generated in the case of events that have not been output. The next date is the earliest of the determined dates.

    A bank statement is also generated for a bank statement agreement in a mass run if a bank statement was created in a single run on the same day.

Result

The system schedules a bank statement for an agreement on the basis of the entries you have made.