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Procedure documentationReturning Payment Items

 

You can return posted payment items to customer accounts or CpD (suspense) accounts, if these items are not to be accepted (return debit, return check). Only recipient items can be returned.

You can also reverse a payment item or execute a transfer posting.

Prerequisites

You have made the required settings in Customizing for Account Management (FS-AM) by choosing Start of the navigation path Item Management Next navigation step Basic Functions Next navigation step Returns End of the navigation path:

  • Define Return Reasons

  • Define Returnable Transaction Types

    Note Note

    This is where you define the time dependency for return reasons. You define for all return-relevant transaction types how long you can select the assigned return reasons for the return of the associated payment items. For example, this ensures that returns of SEPA direct debits in the Single European Payment Area (SEPA) meet the requirements of the European Payments Council (EPC).

    End of the note.

  • Define Amount Threshold for Express Message

  • Set Payment Notes for Returns

  • BAdI: Adjust Payment Notes for Returns

Procedure

  1. On the SAP Easy Access screen, choose Start of the navigation path Account Management Next navigation step Account Next navigation step Turnovers, Balances, and Key Figures Next navigation step Payment Items Next navigation step Return Payment Items End of the navigation path.

  2. Enter your selection and choose Execute.

    The system displays an overview of all items that can be returned.

  3. Double-clicking on an item or position or details brings you to the detailed display of the payment item.

  4. To return a payment item, choose Return here.

  5. Specify the medium, payment method and value date for the return and select one of the pre-defined return reasons. The transaction type is defaulted according to the Customizing settings.

    The system generates and updates a payment order with the ordering party and recipient of the return. Your Customizing settings determine whether and how payment advice notes for the business partners involved are supported.

    The status of the payment item becomes Returned. You can use the pushbutton on the References tab page to display the generated payment order.

  6. To transfer post the payment item, choose Transfer Posting here.

  7. Enter the data for the account to which you want to make the transfer posting of the payment item. In addition, you can enter a payment form number, a comment ,or a prenote reference number.

    The system generates a payment order that reverses the posting in the original account on the ordering party side and posts a recipient position/item to the new account on the recipient side.

    The status of the payment item becomes Reversed. Using the References tab page you can display the payment order, the reverse item (Reference Reversal) and the new item (Transfer Posting of New Item).

  8. To reverse the payment item, choose Reverse here.

    The payment item is reversed when you confirm the return query.

Result

For more information, see Account Assignment for Returns.

This information includes a description of how a return charge can be incurred, and posted on a technical P&L account as revenue. Note the following:

  • If the charge currency differs from the transaction currency of the payment order of the return, you need to convert the charge amount. If currency translation is activated in the system, note the following:

    The payment item for the charge is posted on an account with an account currency that matches the charge currency. This means that the amount is recorded in the account currency, and the amount must be specified in the transaction currency. The exchange rate for currency translation from the account currency to transaction currency is determined by means of the currency exchange module, and the amount is calculated in the transaction currency. Since the exchange rate is in indirect quotation on the item and applies for conversion in the direction “transaction currency -> account currency”, it needs to be inverted for this case.

  • The exchange rate category to be used for the currency translation is defined in the Customizing for the condition type for the return charge.

Effect on Facilities in Master Contract Management (FS-MCM)

If you execute this business transaction on a loan account from Loans Management, and this loan account belongs to a facility, the system can execute a facility check by means of the Facilities check object. This depends on your system configuration. This check object temporarily reserves the amount that is to increase the facility, and checks whether the posting exceeds the new effective utilization of the loan account. If the posting exceeds the set global limit, the system returns the check results. If the check result evaluation (of all check objects for the payment item) shows that the system posts the payment item, the system updates the facility utilization. If the check result evaluation (of all check objects for the payment item) shows that the system does not post the payment item, the system deletes all the related amounts that were temporarily reserved for the facility utilization.