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 Function documentation Print Window Locate the document in its SAP Library structure


When you choose one of the print functions in the SAP system, such as Print or This graphic is explained in the accompanying text, a selection screen, the print window, appears in which you can make all entries required for your printout. For example, you can specify which output device you want to use, whether your print request should be output immediately or only stored temporarily, and so on.

The appearance of the print window varies depending on the SAP application (for examples, see the end of this section). The table below explains the most important fields and functions of the possible selection screens:



Output device

Enter the name of the printer with which your administrator defined it in the SAP System, such as Printer1.

Number of copies

Specify the number of copies of printouts of this document that are to be produced.

Print All

This option must be selected, if the entire document is to be printed.

Print from page.... To...

You can define which pages of the document are to be printed here.

Print immediately


You must select this option for your document to be output immediately.

If this option is not selected, the system generates only a spool request; that is, the document is only stored temporarily in the SAP spool system. The document is output only when you use the output controller to generate the output request for this spool request.

For background information about spool and output requests, see Defining Spool and Output Requests.


There may be additional parameters, such as Properties or User-Specific Print Parameters, depending on your application. These are details about spool requests, cover sheets, and about output options.


An example of a print window is shown below. This is a print window for printing lists. You want to print using Printer1. Immediate printing (option Print Immediately) is set.


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The selection menu for the Time of Printparameter may not be displayed in your print window. The way to set a value for a parameter and to display it on the initial Print Screen List screen, is explained below.

Choose Properties. The Spool Request Attributes screen appears.

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For example, if you want to change the format, that is the list format, double click Format. A subwindow appears, in which you can change the format. The option Show Selected Print Parameters on Initial Screen also appears. If you select this option and then confirm, the selection field for the format is also displayed on the initial print screen Print Screen List:

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See also:

·        For information about setting default values, see Personalization.

·        If you want to check and administer your spool and output requests, see Output Controller.

·        If you are printing from the SAP GUI for HTML, see Printing from the SAP GUI for HTML



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