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Procedure documentation Exporting the Contents of a Spool Request Locate the document in its SAP Library structure

Use

You want to export the content of a spool request in one of the following ways:

·        As a text file to the SAP GUI working directory

·        Unconverted or as a table, RTF, or HTML to a directory of your choice

·        As a PDF file to a directory of your choice

 

Procedure

Follow the procedure below:

Exporting to the SAP GUI Working Directory

If you are exporting large quantities of data, downloading the spool request as a text file to the SAP GUI working directory is a good solution.

Choose Spool Request ® Forward® Export as Text.

The entire text is stored in your SAP GUI working directory in ASCII format.

A file of this type is named using the following pattern:

<SAP system name><spool number>.txt

Example: ABC0000004327.txt

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You require appropriate authorization for this function from your administrator.

 

Exporting Unconverted or as a table, RTF, or HTML to a Directory of Your Choice

With this method of exporting a spool request, the content of the spool request is first displayed, and you then download the content in the format of your choice to a directory of your choice.

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       1.      Select the spool request to be exported and choose This graphic is explained in the accompanying text Display Contents.

       2.      In the case of SAPscript/Smart Forms documents, activate list display by choosing Goto.

       3.      Choose System ® List ® Save ® Local File.

       4.      Choose one of the available formats and confirm your choice.

       5.      Choose a directory and save the spool request.

By default, only the first 10 pages of a spool request are saved in a file. You can increase the number of pages to be saved by choosing Goto ® Display Requests ® Settings and making the desired entries in the Display Area group box.

 

Exporting as a PDF File

You want to export the contents of a spool request as a PDF file to a directory of your choice, and print the file as required. The PDF file contains the print data in the format in which it would be output by the printer.

 

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The following procedure is irrelevant for the printing of PDF-based forms, since a PDF file is already returned with this method. See also Displaying and Printing PDF-Based Forms.

You also require authorization from your administrator to run this report.

 

The PDF file is generated as follows with report RSTXPDFT4:

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       1.      Generate a spool request from the document to be printed.

       2.      In transaction SE38, start report rstxpdft4.

       3.      In the displayed window, enter the spool request number and the directory in which the PDF file is to be stored.

Leave the Download PDF File option selected.

Choose This graphic is explained in the accompanying text Execute.

       4.      In the next window, you can confirm or change the path in which the file is be stored.

Save your entries.

       5.      The system displays a log from which you can see whether the report was successfully performed.

You can then open the file from the directory and print it as required.

Restrictions for Exporting as a PDF File

·        The PDF conversion only supports true bar codes for Smart Forms, which were generated with the new bar code technology as of SAP NetWeaver 04. In all other cases, the bar code is only simulated.

·        PDF conversion, especially of ABAP lists, is slower and is therefore not suitable for mass printing. However, you can speed up the conversion to PDF using the FASTLISTCONV option in report RSTXPDF3.

·        The font selection for ABAP lists is predefined in the PDF converter and cannot be changed.

For more information about constraints, see SAP Note 323736 in the SAP Service Marketplace.

 

 

 

 

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