Cost Center Planning: Data Retraction (SAP Library - BW Business Planning and Simulation)

Cost Center Planning: Data Retraction

Use

SAP delivers two function modules for the planning application cost center planning, together they provide a retractor function. You can use data retraction to transfer the plan data generated within cost center planning for activity inputs, statistical key figures, and primary costs from the SAP Business Information Warehouse (SAP BW) into your operational R/3 System. In the operational system, you can use this data in different ways in Cost Center Accounting (CO-OM-CCA): For example, you can compare the plan data with actual data generated in current business activities, replace the plan data already entered in the R/3 System with the data from SEM-BPS, or use certain functions for further processing that are supported in CO-OM-CCA (but not in SEM-BPS).

Integration

With the data retraction, you create a connection between the plan data generated in SAP BW and the plan and actual data stored in the operational system that arise in current business activities.

Prerequisites

The retractor function refers to a certain thematic area of cost center planning that you specify when starting the retractor:

Primary costs
Activity inputs
Activities/prices
Statistical key figures (cost drivers)

In each of these areas, the system orientates itself to the technical names of certain delivered InfoObjects of SAP Business Content. The necessary objects for the retractor functions delivered within cost center planning are already completely configured. If you want to use the delivered planning application as a template to structure your own cost center planning then you must ensure that you use the appropriate InfoObjects.

You require SAP R/3 4.6B or higher to transfer the plan data read from SAP BW during data retraction to the data structures of cost center accounting. In addition, in the system in which you operate SEM-BPS, an RFC destination must be maintained through which you can create a connection to the R/3 System into which the data should be transferred.

Features

During the data retraction, you can choose whether you want to update the data to be transferred directly into the target system or whether you want to execute a test run to check the correct process without data being changed.

You can choose between two different types of data update: You can either add the data to already existing data, or you can choose to overwrite existing data with the newly transferred data.

Activities

Proceed in one of the following ways, depending on whether you want to execute data retraction within the delivered planning application or whether you want to set up a retractor in a planning application you have modified:

Executing Retraction in the Delivered Planning Application

In the SAP menu, choose Business Analytics ® Financial Analytics ® Cost Center Planning ® Cost Center Planning Administration.

Decide for which subject area of cost center planning you want to transfer data:

To transfer plan data for activity inputs and primary costs, in the planning area Cost Planning: Costs and Allocations (4EXP0001) choose the planning level Re: Costs and Allocations (4EXPPL01).

To transfer plan data for cost drivers, in the planning area Cost Planning: Cost Driver (4EXP0004) choose the planning level Re: Statistical Key Figure (4EXPPL04).

Choose the ad hoc package of the planning level selected before.
Choose the desired planning function. The following delivered functions are available:

Re: Activity Inputs (4EXPPF12)

Re: Primary Costs (4EXPPF14)

Re: Statistical Key Figures (4EXPPF04)

Check in the parameter groups of the planning functions, whether the parameter Destination refers to a suitable RFC destination (connection to the operational R/3 System).
Execute the planning function with the parameter group.

Setting Up Retraction in the Modified Planning Application

Both delivered function modules are divided into an initialization module and the actual retractor module. Therefore, it is possible to realize the retractor functions by creating a planning function of the type Exit, and setting the parameters so that they correspond to your system landscape:

In the SAP menu, choose Business Analytics ® Financial Analytics ® Cost Center Planning ® Cost Center Planning Administration.
Select one of the existing planning levels the selection of which contains data that you want to transfer back into the operational system, or create a suitable planning level.
Create a planning function of the type exit in the context of the planning level you selected.
Enter the names of the function modules in the fields intended for this:

Function module = UPR_COST_PLAN_EXEC

FM initialization = UPR_COST_PLAN_INIT

Make the following assignments of parameters to data elements under Parameter Exit Functions:

Parameter	Data Element	Meaning
BUSI	I_BUSI	R/3 component
CASE	I_CASE	Retractor control
DELTA	DEL_BOOK	Delta update
MAPP	KCD_REPID	Sender structure for field assignment (see SAP Note 525543)
RFC_DEST	RFCDEST	RFC destination
TEST	TST_X	Test mode
ZARE	I_COAR	Controlling area
ZELM	I_CELM	Cost element
ZTYP	I_CTYP	Cost element category

In the list of fields to be changed, enter a selection of the following characteristics:

Posting period (0FISCPER3; recommended)

Cost center (0COSTCENTER)

Cost element (0COSTELMNT)

Activity type (0ACTTYPE)

Partner cost center (0PART_CCTR)

Activity type of partner cost center (0PART_ACTTY)

Statistical key figure (0STKEYFIG)

Note

To ensure the correct execution of the function modules, avoid the inclusion of the characteristics listed below in the list of fields to be changed:

Fiscal year (0FISCYEAR)

Fiscal year variant (0FISCVARNT)

Controlling area (0CO_AREA)

Version (0VERSION)

Create a parameter group for the planning function.
In the parameter group, enter the parameters created in the context of the function with your desired values.

You get the possible values and their meaning from the F4 help.

To start the retraction, select a package of the planning level and then execute the function with the parameter group.

Note

Note generally when executing data retraction that the function modules you have assigned to the exit function can always only operate at a given time on the data that results from splitting the package selection into internal data objects. For more information, see Data Transfer to Planning Functions.