Reference Documents in Training Management (Report RHREFDOC0) 

Use

This report lets you search for and display documents that were generated by operations in billing and activity allocation, and in materials management operations in Training Management.

In billing and activity allocation operations (Internal Activity Allocation and Billing functions), reference documents are generated when participation is booked.

You can display reference documents for the following operations:

·        Cost transfer posting

·        Activity allocation: participant

·        Billing

·        Purchase requisition (for non-stock material)

·        Reservation (for material in stock)

·        Activity allocation: instructor

·        Credit memo

You can search for documents using the following objects:

·        Participants (to search for billing and allocation documents)

·        Courses, course types, or groups (to search for billing and allocation documents, and material procurement and cost transfer posting documents)

Integration

If you want to use this report and the associated functions, you must have the following components integrated with Training Management:

·        Cost Accounting (cost transfer posting and internal activity allocation)

·        Sales and Distribution (Billing)

·        Materials Management (Material procurement)

Prerequisites

You must execute the following reports to trigger generation or status change of the reference documents:

·        RHXCCOS0_LSO or RHCCOS00_LSO for cost transfer posting

·        RHXINLV0_LSO or RHINLV00_LSO for internal activity allocation for participants and credit memo creation

·        RHXINLV1_LSO or RHINLV10_LSO for internal activity allocation for instructors and credit memo creation

·        RHXFAKT0_LSO or RHFAKT00_LSO for billing and credit memo creation

·        RHXMARP0_LSO or RHMARP00_LSO for material procurement (for creation of purchase requisitions and material reservations)

Features

Selection

In addition to specifying the objects for the reporting (such as courses) and the reporting period, you can select from the following report parameters:

Document operation

You can make an entry in this field to specify the operation whose documents you want to display. If you make no entry, the report displays all documents for all operations executed for the selected objects.

Operation status

You can specify a status to restrict the display to documents with a given status only. If you make no entry, the report displays all documents generated for the selected objects in all statuses.

Output

The report generates a list in the SAP List Viewer (ALV) Grid Control that can contain any of the following information depending on your layout specifications:

·        Reference document number

·        Original document number

·        Status of the operation that generated the document

·        Operation that generated the document

·        Courses

·        Participant

·        Cost item

For more information about display options on the list screen, see SAP List Viewer (ALV)) Grid Control.

Activities

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       1.      Select the object(s) for which documents were generated (such as a course for which a document was generated for a material procurement operation). Multiple selection is possible.

       2.      Enter the reporting period.

       3.      Select the operation (such as Reservation) under Document operation.

       4.      Select an operation status if required. If you make no entry, the report displays all documents in all statuses for all operations executed for the selected objects.

       5.      Choose . The system creates a list of reference documents.