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Procedure documentation Generating Advance Payments  Locate the document in its SAP Library structure

Prerequisites

The processing of an advance payment depends on the advance payment type.

Note You can maintain these in the Implementation Guide of the Payroll Malaysia component. Choose Advance Payment ® Define advance type.

Deductions for the recovery of advance payments are subject to the processing rules concerning deduction priorities and arrears.

Note You can make the necessary settings in the Implementation Guide of the Payroll Malaysia component. Choose Deductions ® Arrears and Priorities.

Procedure

  1. From the Area Menu, choose Human Resources ® Payroll ® Asia/Pacific ® Malaysia ® Subs. activities ® Period-independant ® Payroll-related area ® Advance Payment ® Generation.

    2. The Batch Input for Advance Payment screen appears.

  2. Enter the personnel numbers of the employees for whom an advance payment is to be generated.
  3. Enter the country code 14 for Malaysia.
  4. Enter the date of the advance payment.
  5. In the Advance Type (Subtype/Category) field, enter the type and category of the advance payment (for example, 01 and 01 for Festival Advance / New Year).
  6. If you want the system to check an employee’s eligibility for the advance payment concerned, select the field Refer to General Eligibility Infotype (I0374).
  7. If you want to deduct an employee’s recurring deductions from the advance payment, select the Include deduction field.
  8. Decide how the advance payment is to be made:
    1. If it is part of the regular payroll run, select the Regular payment field, and enter the date of the advance payment.
    2. If it is to be paid in a special, off-cycle payroll run, select the Off-cycle payment field. In the Date of Advance Payment field, enter A for the payroll type, a number that identifies the special run, and the date on which the advance payment is to be effected.
  9. If you do not want the system to perform an automatic determination of the advance amount, choose Deactivate Feature LFSTV button in order to maintain the respective data manually.
    1. Several new fields appear in the Feature Activation section.
    2. In the Ethnic Grp./Religion field, enter the ethnic grouping and religion that employees must belong to in order to receive the payment.

      3. If the payment does not depend on these, leave both fields blank.

    3. Enter the amount of the advance payment or the percentage of the employee’s basic pay that is to be paid in advance.
    4. Enter the wage type for the advance payment.
    5. Enter a high limit and a low limit for the advance payment.
  10. In the Recover Wage Type field, enter the wage type for the recovery of the advance payment.
  11. Determine the recovery period:
    1. If the advance payment is to be recovered in a single payroll period, enter the recovery date.
    2. If the advance payment is to be recovered in multiple periods, select Recover in Multiple Periods.

    Several new fields appear in then Recover Advance Payment section.

    Enter the periods and the percentage to be recovered in each of these.

  12. If the system is to display all deductions taken from the advance payment on the results list, select the List all deduction field.
  13. If the system is to display all deductions for the recovery of the advance payment on the results list, select the List all recovery field.
  14. To subdivide the results list according to the organizational assignment of the employees concerned, select Organizational Units.

    15. The Field selection dialog window appears.

    1. Select the organizational units you want to use as criteria for the subdivision of the results list.
    2. Enter to accept your selection and to return to the main screen.
  15. In the Generation Type section, you determine the way the results are stored:
    1. For immediate storage of the results, select the field:
      1. Display screens, if you want to have every screen displayed that is being processed
      2. Do not display screens, if you do not want any screens displayed that are being processed
      3. Display errors only, if you want to have only those screens displayed in which errors occur during processing
    2. To store the results using a batch input folder, select Batch Input.

    The Name of batch input session field appears in the Generation Type section. In this field, enter the name of the batch input folder to be used for storage.

  16. To perform a test run, set the Test Run Without Generation field.
  17. Execute.

Result

The system processes the advance payment for the employees you selected. Upon completion, a list of the results is generated together with any errors in the form of a log (HR_DISPLAY_BASIC_LIST).