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Procedure documentation Generating AWS Bonuses  Locate the document in its SAP Library structure

Prerequisites

AWS calculation can only be based on an employee's average basic pay if the applicable average wage type is determined in the payroll run and stored in the payroll result for the period concerned.

Note You can configure averages processing in the Implementation Guide of the Payroll Malaysia component. Choose Time Wage Type Valuation ® Averages.

If you want to pro-rate AWS according to the number of months that an employee has worked within the AWS period, you must determine how part-month periods are to be treated.

Note You can make the corresponding settings in the Implementation Guide of the Payroll Malaysia component. Choose AWS ® Maintain pro-rate types for AWS.

Procedure

  1. From the SAP menu, choose Human Resources ® Payroll ® Asia/Pacific ® Malaysia ® Subs. activities ® Period-independent ® Payroll-related area ® Special pay AWS ® AWS generation.

    2. The Malaysia Bonus (AWS) calculation entry screen appears.

  2. Enter the Personnel numbers of employees for whom AWS is to be calculated.

    3. To use additional or different selection criteria instead (Example: payroll area), choose Further selections, then select the criteria you want to use.

  3. In the AWS calculation Parameters section, you define the global parameters for the calculation:
    1. Enter the period for which AWS is to be taken into account.
    2. To calculate AWS based on an employee’s basic pay in a particular payroll period, select Basic Salary and enter the Date of Basic Salary.

      3. To calculate AWS based on an employee’s average basic pay, select Average of Basic. Enter the pay period from which the average basic pay is to be read and the corresponding average Wage Type.

    3. To determine the base AWS amount, enter the factor by which the employee’s basic pay or average basic pay is to be multiplied.
  4. In the Payment Information section, enter the necessary data for payroll processing:
    1. Enter the Wage type to be used for the AWS payment.
    2. Enter the reason for making the AWS payment.
    3. Enter the payroll period in which payment is effected.
    4. If the AWS payment is to be processed within the regular payroll run, select Reg. Payroll, otherwise, select Offcycle.
    5. To distribute payment among several payroll periods
      1. Choose the Further selections button.

        2. The Payment terms for calculated AWS dialog window appears.

      2. Enter the individual payroll periods and the percentage to be paid in each of them.
      3. For every part-payment and period that you have entered, decide whether payment is to be effected in a regular or an off-cycle payroll run.
      4. Save your entries.
    6. If the AWS payment is dependent on the employee's ethnic group or religion, enter these in the Race / Religion fields.
  5. In the AWS for Ex-Employee section, you determine which special calculation rules apply to employees who leave the company during the AWS period:
    1. If AWS is to be calculated for an ex-employee, select AWS for employee terminated during AWS period.
    2. Choose Calculation rule for Ex-employee button.

      3. The Additional information about terminated employee dialog window appears.

    3. Enter the AWS Calculation Factor for the ex-employee(s).
    4. Decide whether AWS calculation is to be based on an ex-employee’s basic pay at the qualifying date or at the termination date.

      5. If the former applies, enter the qualifying date.

    5. To exclude certain groups of ex-employees from AWS, choose No prorated AWS for Ex-employee if...

      6. The No prorated AWS for Ex-employee if... dialog window appears.

    6. Select the applicable reasons and choose Enter.

      7. The Additional Information About Terminated Employee dialog window re-appears.

    7. Enter to accept the data you entered and to leave the dialog window.
  6. In the General proration rule section, you define processing rules for employees who have not worked for the complete specified AWS period.
    1. Determine whether pro-ration is based on the number of months, working days, or calendar days.
    2. If the pro-ration depends on the number of months and you want to apply additional calculation rules for part-month periods, choose Multiple Selection and select the applicable part-month rounding type.
    3. If the pro-ration depends on the number of working days and you want to exclude certain absences from pro-ration, choose Types of absence excluded and select the applicable absence types.
  7. In the Probation period section, you define processing rule for employees whose probation period is part of the AWS period you specified above, or who are still on their probation period when AWS is calculated:
    1. Decide whether the qualifying date for the pro-ration of AWS for these employees is the hire date or the date when employment was confirmed.
    2. If an employee still is on probation when AWS is calculated, decide whether AWS is excluded, or calculated and paid as usual, or paid only upon confirmation of the employee’s further employment.
  8. If AWS is to be limited by a maximum amount, enter this amount in the High limit of AWS field.
  9. If AWS must not fall below a minimum amount, enter this amount in the Low limit of AWS field.
  10. If a flat amount is to be paid, enter this amount in the AWS paid as a fix amount field.

    11. Note If you enter a fixed amount for AWS, neither the evaluation of the employee’s basic pay nor any pro-ration will be performed.

  11. Enter the batch input folder in which the results are to be stored, so as to make them available to payroll processing.
  12. To perform a test run, select Test on.
  13. Execute.

    14. The system performs AWS calculation. Upon completion, it displays a list that states the number of employees for whom AWS has been calculated.

  14. On the list, choose List Protocol to display the results. Choose List Error to display the personnel numbers for whom AWS could not be processed correctly.
  15. Execute.

Result

The function creates a batch input folder for either the Additional Payments infotype (0015) or the One-Time Payments Off-Cycle infotype (0267), or both if Test on is switched off. Depending on the payment terms, AWS will be paid separately or together with payroll.