Termination 

Purpose

The termination process is divided into sub-processes. Each of these processes has a certain function.

Process Flow

·        Notification of Termination

¡      On running the notification action, the system shows the employee’s personal data such as name, position held, department, and date of joining the company. It also contains the date of tendering the resignation, the leaving date and the reason for leaving.

¡      A record is created in the infotype Actions (0000). This record stores the ‘leaving date’ and the ‘reason for leaving’. The latter is used for statistical and reporting purposes only.

·        Actual Termination

-       The employee’s employment status is changed to 0 when the termination action is run. Payroll accounting recognizes this status and as a result, the employee is not included in subsequent payroll runs.

-       Some infotype records are not automatically delimited by the system. When you perform the termination action, the infotypes that must be delimited, such as Recur. Payments/Deds (0014), Additional Payments (0015), and Additional Off-Cycle Payments (0267), are displayed automatically on a list screen where you can delimit the infotypes.

-       All other data, such as organizational data, personal data, addresses, and basic payroll data, must remain in the system. The corresponding data records must not be delimited. This data is required if the employee receives a back-payment (overtime, leave compensation, and so on) after the last payroll run that includes the employee, or for other administrative purposes.