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Function documentation Who’s Who Service  Locate the document in its SAP Library structure

Use

The Who’s Who service improves internal communication between employee’s and your company. The service enables the user to quickly and simply find out employee’s communication data such as telephone number or internet addresses.

The basic communication data displayed in the intranet is retrieved directly from the data records maintained in the Personnel Administrationapplication component.

For more information about Internet Application Components, see ITS Implementation Models.

Type of Internet Application Components

Intranet - Employee Self-Service

 

As enterprises experience steady growth and globalization, their need for efficient internal communication increases.

The Employee Directory service satisfies this need by offering customers and their employees decisive advantages:

      The Who’s Who service uses data that has usually been maintained already in Personnel Administration. This means that you do not have to enter data twice to be able to use this service.

      The Who’s Who service enables you to use Personnel Administration functions that are not provided by other search tools for personal data. For example, Personnel Administration allows you to store employee photos as part of basic personal data. You can then display these photos in the intranet.

      The Who’s Who service enables your employees to access communication data on all employees at the enterprise. It is often the case, for example, that global enterprises do not use a single electronic mail system at all of their international subsidiaries. This means that there is no universal directory of persons for all employees to access. This service enables employees to search for other employees at any international subsidiary.

      The Who’s Who service enables you to allow third parties, such as partner companies, to access communication data without accessing internal systems.

Note

To do this, you must set up the appropriate system authorizations, and configure the Internet server so that external companies can get beyond the firewall.

Caution

Display authorizations for certain types of personal data maintained in Personnel Administration are only given to specific employees. This means that data in Personnel Administration cannot normally be used to search for individual persons. Meaning that the Who’s Who service allows data in Personnel Administration to be accessed without enabling employees to display data covered by data protection regulations.

 

Prerequisites

Authorizations/Security

You can secure this service in a number of different ways by setting up the system authorizations to meet your requirements. All security concepts are based on the standard ERP authorizations.

There are two security options:

      Transaction PZ24: Set up a standard user master record for the Who’s Who service. A standard user master record is a default user master record with authorization profiles.

If this security option is active, users are not required to enter a system user ID and password to access this service.

Use this security measure for the following cases:

-          If you do not want all employees to have access to Employee Self Service, read authorizations for all employees, or for the infotypes named below. This could lead to undesired access rights for the Display HR Master Data transaction (PA20) in Personnel Administration authorizations.

-          If you do not want to restrict access to certain people (for example, using the Who’s Who as a kiosk in the reception area for visitors).

-          If all ESS users should have the same access to employee data (no difference).

      Transaction PZ01: No standard user master record for the Who’s Who service is made available.

If this security option is active, users are required to enter a system user ID and password to access this service.

Use this security procedure if you want to limit access to this service to certain people or if you want to differentiate between access for ESS users (for example, structural authorization: employees can only see the people in their own part of their company).

 

If users want to use the intranet to display communication data and photos, they must have the following authorizations:

      Read authorization for the following infotypes:

       Organizational Assignment (0001)

       Personal Data (0002)

       Internal Control (0032)

       Communication (0105)

For more information, see the Implementation Guide (IMG) for Personnel Administration under Personnel Administration -> Tools -> Authorization Management.

      Read authorization for the optical archive.

For more information, see the IMG for Basis Components and choose Basis Components -> Basis Services -> SAP ArchiveLink.

      Structural authorizations for Organizational Management.

For more information, see the IMG for Personnel Administration under Personnel Administration -> Tools -> Authorization Management.

Standard Settings and Default Values

If you want to use this service, you must take note of the following:

      You must maintain the following infotypes for each person entered in Personnel Administration:

       Organizational Assignment (0001)

       Personal Data (0002)

       Internal Control (0032)

       Communication (0105)

      If you want to use employee photos in this service, for example, you must store them in an accessible area, such as an optical archive linked to the system or on a different server.

Customizing Settings

If you want to use the Who’s Who service, you must make a number of Customizing settings.

For more information, see Customizing for Personnel Administration.

Features

Modification Options

Internet Output

Communication data is output via the internet transaction server (ITS). The data is written by the ERP system to the HTTP server. There, it is formatted and presented in HTML standard format on a special output screen.

You can change the service’s screen layout by changing the HTML files on the ITS.

For example, you can adjust the data included in the screen layout, such as cost centers or departments. To do this, show or hide specific fields. You can also include employee photos in the display screen, change the background and text colors, and so on.

Note

If integration between Personnel Administration and Organizational Management is not active, you must hide the Org.unit, Job, and Position fields in the screen layout.

Service Name

The service name for this service is PZ24 or PZ01. For more information, see Web Application Builder for ITS Services.

SAP Development Objects

The following development objects are relevant to the Who’s Who service. These objects should not be changed.

 

Development class

PBAS

Transaction

PZ24, PZ01

Function group for screens

1065

Function modules

BAPI_EMPLOYEE_GETDATA

BAPIs

EmployeeAbstract.GetList

 

 

 

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