Creating Output Documents 

Use

You can group documents of different types such as movement documents, billing documents, financial documents, or other collective output documents into a single SAP document for output in hard copy or electronic format.

For example, you can produce a service station partner daily claim output document consisting of:

·        Credit card service station partner invoices

·        Fleet card service station partner invoices

·        Credit card service station partner credit memos

·        Fleet card service station partner credit memos

You can also group daily collective output documents into a single periodic collective output document, that is, to produce hierarchical output documents. You can, therefore, also produce a service station partner monthly statement consisting of the individual daily claim output documents.

Procedure

To use location-based collective output processing:

...

       1.      Choose Logistics  ® Sales and Distribution  ® Service Station Retailing  ® Periodic claim processing  ® Collective print documents  ® Create. (Or call transaction O3RAPRL1.)

The Location Based Group Output Processing screen appears.

       2.      Enter the process execution date and the selection parameters to determine the set of locations that should be processed (the system will try to create an output document for each location matching the selection criteria).

       3.      Enter any additional selection criteria. These criteria are used to narrow down the set of possible source documents used for each location.

       4.      Choose Execute or press F8.

A list of the output documents created is displayed. You can drill down into the individual output documents by double-clicking on them.

A summary line showing the number of locations processed unsuccessfully is also displayed. You can double-click on this to get a detailed list.

To create individual collective output documents:

...

       1.      Call transaction O3RAPR1.

The SSR Print Document Processing screen is displayed.

       2.      Enter selection criteria to narrow down the list of possible source documents selected.

       3.      Choose Execute, or press F8.

The list of possible source documents is displayed.

       4.      Select the required documents by marking them in the left hand column.

       5.      Choose Create Print Document or press F8.

The output document number created is displayed.

Result

A collective output document is created and any associated output determined by the output conditions is sent to the specified output medium.