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Function documentationLeave of Absence Request  Locate the document in its SAP Library structure

Use

In this Employee Self-Service, employees can check how much leave they have available, and request leave of absence. Managers can either approve or reject the leave application. Employees can then check the status of their application. Personnel administrator can enter the request after approval.

For more information, see Employee Self-Service.

Prerequisites

There are no restrictions as to which employees can use this service. An employee must have a SAP user that is directly linked to their SAP employee master data, through the Communications infotype (0105). Organizational structure must be maintained, so that an employee's leave of absence request is routed to the appropriate manager.

Authorizations

SAP delivers a standard activity groups that contain all necessary authorizations. For more information, see Employee Self-Service (ESS).

Features

Support approval process

When the employee submits a leave of absence request, a workflow is started. The leave of absence request is routed to the integrated inbox of that employee's manager, who can then either approve or reject the application. Then, the employee’s personnel administrator either approves or rejects its entry to master data. If the application is approved, personnel administrator in charge of master data enters the data. The employee receives a message in his or her integrated inbox. If the application is rejected, the employee also receives a message and can decide to resubmit or cancel the request.

Supply leave of absence information into infogroup

Leave of absence information, such as address and end date, will be supplied during infogroup update. Entered data from requester is provided through infogroup.

Covered fields are:

Field

Description

Submit date

Submit date of leave of absence request

Leave category

Category of leave of absence. It falls in three categories – nursing, child-care, or special.

Leave type

Leave of absence type

Leave reason

Leave of absence reason

Leave of absence will start on

Requested start date

Leave of absence will end on

Requested end date

Approval status

Either approved by or rejected by is shown

Approver

Name of person who approved or rejected the request

Approved start of leave

Start date of personnel administrator’s approval

Approved end of leave

End date of personnel administrator’s approval

Address used while taking leave of absence

Address and phone number is entered manually or automatically when available address is chosen.

Nursing leave specific

Person who will be attended has to be selected by its name. Information of birth date, tax dependency, and whether the person lives with the employee is automatically filled.

Pregnant person

Person who will be attended has to be selected by its name. Information of relation is automatically filled.

Expecting date

When pregnant person is selected, expecting date of birth has to be filled.

Child (already available in master data)

Person who will be attended has to be selected by its name. Information of Family member type, birth date, relation is automatically filled

Child (newly entered)

Child full name, birth date, and relation has to be entered.

Adapt from

If a child is going to be adapted, legal adoption date has to be specified.

Reason filled by processors

Each of the following processor supplies reason in free-text.

Requester

Approver

Personnel administrator

 

Modification options

The service name of this Employee Self-Service is WS01000060. You can find all the relevant data under the service name in the SAP@Web Studio.

Development Objects

These development objects are used:

Development class

PB22

Program

SAPMWS01000060H

Transaction

WS01000060

Workflow template

WS01000060