Replacing a Payment (SAP Library - Payroll Philippines (PY-PH))

Replacing a Payment

Use

You replace a payment if:

An employee did not receive a payment by transfer
A check that you issued to an employee is unusable

Example

An employee usually receives payment by transfer. The employee changed bank at short notice, with the result that payment was made to the old bank. The bank rejects the payment.

An employee usually receives payment by check. A check is torn during printing, or is later stolen.

Integration

If you replace a payment that was originally made by check, the system reverses the original check in Accounting.

If you replace a payment that was originally made by transfer, the system makes an entry in the Table T52OCL (Off-Cycle: Transfer replaced by check or reversed) and logs that a payment was replaced.

Caution

The table T52OCL is not evaluated by the system. You must ensure that you do not make the payment twice accidentally. To check the table T52OCL, you can run the report H99LT52OCL. (Transfer replaced by check or reversed).

Prerequisites

In Customizing for Payroll, you have edited the following steps in the section on Off-Cycle Activities:

Check Payment Key

Printing Check with Manual Number Assignment

Replace Checks

You have scheduled the batch report for subsequent processing of check replacement as a regular background job with a suitable variant by choosing System ® Services ® Jobs ® Define Jobs. The report is located in the Off-Cycle menu. We recommend that you run subsequent processing as a background job on a daily basis.

Features

The tab page Replace payment in the Off-Cycle Workbench offers you the following options:

You can issue checks to replace payments by transfers or payments by check.
You can select a reason for the payment replacement.

Once the payment by check has been made, you must enter a reason.
Once the payment by transfer has been made, you do not have to enter a reason.

You can assign the new check number yourself, or have it assigned by the system.

If you apply the check number manually, this number is checked against the check lot.
If the check number is to be applied automatically, the system takes the next number from the check lot.

You can confirm the date proposed by the system, or you can enter another date.

The system proposes the date of the original check or transfer that is being replaced.