The Alternative Names Employee Self-Service lets employees create, display, change, and delete their alternative name. In this way, employees can ensure that the information is correct while reducing the number activities performed by the Human Resources Department.

If an employee uses this Employee Self-Service to change an alternative name, the old data is automatically delimited. Old HR data is not lost. It is stored in full so that historical evaluations are possible. An employee can delete the change at a later date, in which case, the system reverts to the previous data and extends the validity dates accordingly. The deleted change can no longer be evaluated.

There are no restrictions regarding which employees can use this Employee Self-Service.

An employee must have an SAP user access that is directly linked to the employee’s SAP employee master data, through the Communication infotype (0105).

SAP delivers a standard role that contains all necessary authorizations.

To set up the SAP users, define the settings in Customizing. For more information, choose Personnel Management ® Employee Self-Service in Customizing for Personnel Management.

You can deactivate fields or define them as display fields. This prevents them from being updated.