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Function documentation Processing Invoices Following Background Verification  Locate the document in its SAP Library structure

Use

If invoices contain errors or were held or saved in the application Enter Invoice for Invoice Verification in the Background, you must process them manually so that the system can post them.

Prerequisites

You use the Invoice overview to generate a list of invoices verified as containing errors and of those not verified.

Features

From the list of invoice documents, you can go directly back to the selection screen by choosing This graphic is explained in the accompanying textNew selection, to choose different invoice documents.

If you have already corrected invoice documents that contain errors and go back to the list to continue processing, you can update the list of invoice documents by choosing This graphic is explained in the accompanying textRefresh.

If the following symbols are active on the invoice document rows, you can call up the corresponding function by choosing the symbol.

Symbol and Function

Description

This graphic is explained in the accompanying text Display items

You can display header data, vendor data, and item data for the invoice document (in the same way as in the application Enter Invoice), for example, unplanned delivery costs and the PO structure.

This graphic is explained in the accompanying text Change items

You can change the items (in the same way as in the application Enter Invoice), for example, the quantity, the amount, or the tax code of incorrect invoices.

This graphic is explained in the accompanying text Change Allocation Criteria

You can change the allocation criteria for invoices containing errors (in the same way as in the application Enter Invoice), for example, you can change an incorrect order number or add an additional allocation.

This graphic is explained in the accompanying text Display error log

The messages collected notify you of the causes of the errors that occurred and how to proceed.

This graphic is explained in the accompanying text Quantity comparison: goods receipt - delivery note

Differences can occur between the quantity of the actual goods receipt and the goods receipt noted by the vendor on the delivery note. You can filter invoice items containing such differences out of the invoices selected.

This graphic is explained in the accompanying text Unclarified errors

You can filter the display of the invoices selected by unclarified errors. The system only includes invoice items containing unclarified errors in the item list.

This graphic is explained in the accompanying text Display follow-on documents

You can display follow-on documents, for example, accounting documents.

This graphic is explained in the accompanying text Checked

You can set invoice documents that were successfully posted in the background to status Completed.

This graphic is explained in the accompanying text Schedule for background verification

You can schedule the invoice document for verification in the background. The invoice documents are then verified using report RMBABG00.

Note

If an invoice was verified in the background as incorrect, you can set the invoice to Invoice Verification in background again to have the system verify it again. You would do this, for example, if you had not yet entered the delivery to which the invoice refers.

See also:

Automatic Amount Correction

 

 

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