Executing a Monitoring Run (SAP Library - Bank Customer Accounts (BCA))

Executing a Monitoring Run

Use

You use the monitoring run (report RFBKOVR_CNTRL) to filter out accounts whose holders need to be notified of an overdrawn external limit in accordance with the consumer credit law.

Typically you schedule a monitoring run as background job. Suggestion: When defining the job, choose event SAP_BKK_ENDOFCHAIN as start date. Event SAP_BKK_ENDOFCHAIN is an event supplied by SAP that the system triggers when end of day processing has been successfully completed.

Procedure

Choose Periodic tasks ® Tolerated overdraft ® New run.

Enter a bank area or an interval of different bank areas.

Specify a business partner category.

If required, enter details on 'Special business partner selections'.

Specify an overdraft period (generally 3 months).

The length of the overdraft period results from the total of the number of months and days you have specified. If the start of an overdraft period is not on a working day, it is extended to the previous working day. The date of the last posting date-based end of day balance is set as end of the overdraft period, meaning the date directly before the current posting date for payment transactions.

Specify checks per account for the period:

No payment items with process

Here you can exclude accounts with turnovers resulting from a certain process. In the current account system, a process corresponds to a technical operation that leads to the creation of payment items and payment orders. The process specified in the item or order represents the origin (for example, the item was created by an account closure). If you do not enter any details here, all accounts on which at least one payment item of any kind was posted in the overdraft period will be excluded from notification.

No change of the external limit

Here you can switch on or off whether the system is to perform a check regarding the change of the external limit. If you set the indicator, the system removes all accounts from the monitoring run whose external limit has not only been exceeded, but whose limit has also changed during the specified period.

Specify whether you wish to create a notification for the determined accounts or if you wish to flag them for notification.

For more information on these two notification options, read Executing Notification.

Start the run.

Example Example

You want to check the accounts of all bank areas whose account holder is a natural person and whose external limit, based on the respective current posting date for payment transactions, has been overdrawn at least three months.

An account is only to be flagged if the external limit has not been changed within the last three months and no payment item has been posted except the item created by account balancing.

Do not enter a bank area, because if these fields remain blank, the system performs the run across all bank areas.
As business partner category, specify 'Natural person'.
As overdraft period, specify '3 months’.
You specify the check that ensures that no payment items other than balancing items have been posted to the account during the overdraft period by means of the process of a payment item. You have two options for specifying the check.

Option 1: You individually list all processes in the dialog box 'Multiple selection' (except the processes 'Account balancing' (0090) and 'Account balancing reference account' (0092).
Option 2: You indirectly list the processes by excluding the individual values 'Account balancing (0090) and 'Account balancing reference account' (0092) using the pushbutton 'Complex selections' (F7) in the dialog box 'Multiple selection'. (You must specify these two individual values in the window section '....but not').
You define the same check with both options: The accounts of natural persons that have been overdrawn for three months but on which payment items have been posted in those three months that were not balancing items are not flagged for notification.

Specify that the external limit for an account may not have changed during the overdraft period.
Specify that accounts are to be flagged for notification.
Start the run.

Result

If the run was successful, using the menu option Periodic tasks ® Tolerated overdraft ® Notification, you can create a list of the flagged accounts and choose those for which you want to have the system initiate notification and forward information to the notification module.