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Procedure documentation Replacing a Payment  Locate the document in its SAP Library structure

Prerequisites

You are in the Off-Cycle Workbench.

Procedure

  1. Enter the personnel number that you want to process and choose Replace payment.

    2. The system displays all payments that you can replace.

  2. Select the payment that you want to replace.

    3. Information relating to this payment is displayed.

  3. If required, overwrite the check date that the system proposes.
  4. If you want to replace a check, enter the reason for the reversal.
  5. Specify whether the new check number is to be applied automatically by the system or whether it is to be applied manually.

    6. If the check number is to be assigned manually, enter it in the Check number field. The system immediately checks this number with the check lot.

  6. Choose This graphic is explained in the accompanying text  Replace.

Result

  1. The system runs the Preliminary Program Data Medium Exchange.
  1. It marks the replaced payments with a key that is composed of the program run date and the identification feature CYYYYP:

All replacements carried out on the same day are given the same key. The system enters the details in the indicator table for off-cycle batch processing.

Note

You can display the contents of the indicator table using report H99LT52OCG (Display Indicator Table for Off-Cycle Batch Processing). The report is located in the Off-Cycle menu. If you choose transaction type R (check replacement) in the report’s selection screen, the data records containing replaced payments in the indicator table are displayed. This enables you, for example, to see which identification feature the system has assigned.
  1. The system runs the batch report for the subsequent processing of check replacements as a background job at the time that you have scheduled for the regular processing of the report.

    2. The report reads the indicator table and runs the process model that you specified in the report variant.

  2. The system runs the check print program as part of the process model, and thereby prints the new checks.

If you have specified that the check number is to be applied automatically, the system uses the next number from the check lot.