Reversing Payroll Results (SAP Library - Payroll Philippines (PY-PH))

Reversing Payroll Results

Use

Depending on the status of the payroll control record, you have various options for making an incorrect payroll result invalid.

If the control record does not yet have the status End of payroll, you can:

Repeat the payroll run

Delete the incorrect payroll result

If the control record already has the status End of payroll, you must reverse the payroll result. If the data medium exchange program has already been run, the system also reverses the relevant checks and transfers.

Note

When reversing, the payroll results are not deleted from the data base. They are only marked with the "invalid" indicator. Reversal consequently requires a lot of memory space.

If the payroll control record does not yet have the status End of payroll, we recommend that you repeat the payroll or delete the incorrect payroll result.

Integration

In the case of a payment by check, the system reverses the check in Accounting.

If the amount was paid by transfer, the system writes the personnel number, sequence number, amount, and BT split indicator relating to this transfer to the table T52OCL (Off-Cycle: Transfer by check replaced or reversed).

Caution

This table is not actively evaluated by the system. Instead, it only documents which payments you have replaced or reversed. You must therefore make sure that a reversed payment was definitely not transferred. To check the table T52OCL, you can run the report H99LT52OCL (Transfer by check replaced or reversed).

Prerequisites

You have scheduled the batch for subsequent processing of off-cycle activities as a regular background job with a suitable variant by choosing System ® Services ® Jobs ® Define Jobs. We recommend that you run subsequent processing as a background job on a daily basis.

Features

The tab page Reverse payment in the Off-Cycle Workbench offers you the following options:

You can reverse the payroll results of a regular payroll run or an off-cycle payroll run, regardless of whether the employee has received a check or transfer.

The system reverses all payments that belong to that payroll result.

The system offers an overview of all the payroll results. You can display detailed information on the relevant payments.
You can select a reason for the reversal.

If you reverse a check, you must specify a reason.
You can reverse a transfer without specifying a reason.