Print Program for Form 24 

Use

This function enables you to print, for the selected employees, the following parts of Form 24 and Form 24Q:

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       1.      Details of Salary Paid and Tax Deducted thereon from the Employee

This part displays the income, deductions and tax details of the selected employees for the financial year.

       2.      Annexure

The annexure displays the particulars of perquisites and amount of accretion to Employee's Provident Fund Account for the financial year.

       3.      Form 27A (only for Form 24)

This is a coversheet for the e-filing of Form 24. This has to be submitted to the tax office in a physical form.

·        An electronic copy of Form 24 has to be submitted by the employer to the tax office before May 31 for the preceding financial year, example, before May 31, 2004 for the financial year 2003 - 2004.

·        If you have implemented the SAP Payroll across a group of companies, and you have employees who have worked in more than one of these companies within a financial year or a quarter, you can list their details for the period of his/her employment in Form 24 or Form 24Q of each of these companies. This happens only when you enable Multiple Form 16. You can, however, also list employee details for the period of his/her employment in Form 24Q of each of these companies by maintaining the constant value as 1 in the IMG under Payroll India ® Other Report ® Form 16 and Form 24 ® Maintain Constant for Printing Form 24Q Based on Company Code.

If an employee has been with a Group for discontinuous periods, in the same financial year or a quarter, the employee will be listed in Form 24 or Form 24Q of the Group for each continuous employment with the Group. For example, an employee has been with:

¡        Group 1 of ABC between April 1, 2001 - July 31, 2001

¡        Group 2 of ABC between August 1, 2001 - December 31, 2001

¡        Group 1 of ABC between January 1, 2002 - March 31, 2002

In this case, the employee will be listed twice in the Form 24 of Group 1 and once in the Form 24 of Group 2.

Integration

The report reads the:

●      PAN, TAN and the GIR of the employer through the Feature to return Employer ITax related data (40ECC). To maintain this feature, go to the IMG under Payroll India ® Tax ® Basic Settings ® Maintain Feature to Return Employer IncomeTax Related Data.

●      PAN/GIR Number of the employee from the Personal Ids infotype (0185) 0002 subtype.

●      Results Table for the income, deductions and tax details of the selected employees, for the financial year.

Prerequisites

For Form 24, you must have the payroll results for all the periods in the financial year, for which, the employees have been with your organization.

For Form 24Q, you must have the payroll results for all the periods in the quarter, for which the employees have been with your organization.

Features

●      It is mandatory to enter the Company Code of the employee.

●      If you enter the Personnel Area, Personnel Subarea or Payroll Area, the report reads all records that exist for that Personnel Area, Personnel Subarea or Payroll Area only.

●      For Form 24, you have to enter the financial year for which the report is valid. In the printed report, the Date from which employed during the financial year field displays either the financial year begin date or the date on which the employee joins the organization, whichever is later. The Date upto which employed during the financial year  field displays either the financial year end date or the date on which the employee leaves the organization, whichever is earlier.

●      For Form 24Q, you have to enter the financial year and the quarter in that financial year for which the report is valid. In the printed report, the Date from which employed field displays either the quarter begin date or the date on which the employee joins the organization, whichever is later. The Date upto which employed field displays either the quarter end date or the date on which the employee leaves the organization, whichever is earlier.

●      Specify whether you want to generate Form 24 or Form 24Q in the Quarter field. If you want to generate Form 24Q, specify the quarter (1 - 4) for which you want to generate the form. If you want to generate Form 24, leave this field blank.

●      In the Personnel No. of Person Resp. field, you must enter the Personnel Number of a person from your organization. The report reads the master data records of this person for the required details. This person has to sign on the form.

●      If the address of the employer has changed since the last time that the employer has filed tax returns, select the Change in Addr. of Employerindicator.

●      If the address of the person responsible has changed since the last time that the employer has filed tax returns, select the Change in Addr. of Person Resp. indicator.

●      Indicate whether the type of employer filing Form 24 or Form 24Q is a Government organization or not.

●      Enter the Employer Branch/Division. The system prints this on Form 24 or Form 24Q, and Form 27A.

●      Enter the Report Date and the Report Place. The information that you enter is printed on the form.

●      When you run this report, data that is printed under Details of Salary Paid and Tax Deducted thereon from the Employee section of Form 16 is exported to the TemSe file. Print program for form 16 report (HINCF160) reads this data from the TemSe file. Every time you run the Form 24Q report for the same selection, the system updates the existing TemSe file.

○       Select the TemSe File (Test) indicator during the test run of the report. Print Program for Form 16 report (HINCF160) does not read the TemSe file records that are generated during a test run.

○       Do not select TemSe File (Test) indicator during the final run. If you run the report again after the final run, you will get a warning message that the TemSe file record of selected employee for the selected period will be overwritten. You can decide to continue with the run or you can cancel the run.

The naming convention of the TemSe file that is exported is: HR_INaabb_**********. Here, aa = last two digits of the year, bb = quarter (01 - 04) and the 10 *s indicate the system generated sequence number for the TemSe objects. You can see these objects through transaction SP11.

●      You can:

¡        In case of Form 24 and Form 24Q for the last quarter, view the following lists in the ALV format and download them as worksheets:

§         Deductee wise details of TDS

§         Salary and Income Tax Details

§         Perquisite Details

○       In case of Form 24Q for the first three quarters, view the Deductee wise details of TDS in the ALV format and download it as worksheet

○       Download e-file for Form 24 and Form 24Q

○       Print Form 27A

●      You are provided with the following Business Add-Ins (BAdI):

¡        HR_IN_ER_ADDRESS – This BAdI can be used to determine the name and the address of the employer, which is printed on Form 24 or Form 24Q, based on parameters other than the standard.

You can access this BAdI in the IMG under Payroll India ® Other Reports ® Form 16 and Form 24 ® BAdI: Determine Address of Employer Based on Different Parameters.

¡        HR_IN_F24Q_TXBL_INCM – This BAdI can be used to calculate the monthly Taxable Amount to be printed on Form 24Q.

You can access this BAdI in the IMG under Payroll India ® Other Reports ® Form 16 and Form 24 ® BAdI: Calculate Taxable Income of the Employee for Form 24Q Reporting.

Activities

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       1.      From SAP Easy Access menu, choose Human Resources ® Payroll ® Asia/Pacific ® India ® Subsequent Activities ® Annual ® Legal Reports ® Income Tax ® Form24.

The Print Program for Form 24 screen appears.

       2.      Enter the relevant selection criteria.

       3.      Enter the Company Code.

       4.      Enter the User Parameters.

       5.      Choose Program ® Execute.

The system lists down the Deductee wise details of TDS for each employee in the different payroll periods. You can select the appropriate options on the Application tool bar to display the following lists:

○       Salary and Income Tax Details of each employee for the last quarter or for the financial year. You can select the appropriate options on the Application tool bar to display the Deductee wise details of TDS or Perquisite Detailsfrom this screen.

○       Perquisite Details of each employee for the last quarter or for the financial year. You can select the appropriate options on the Application tool bar to display the Deductee wise details of TDS or Salary and Income Tax Details from this screen.

You can total the different sub components of salary or tax to enter the challan details. You can download the lists mentioned above in the form of worksheets by selecting the Spreadsheet option from the Application tool bar.

       6.      Choose Challan Details option. Enter the details of the tax paid You can use the details displayed on the screen. The details that you enter are printed on Form 24 and Form 24Q.

       7.      Save the Challan Details.

       8.      To print a copy of Form 27A, choose Print Form 27A.

       9.      To download the electronic copy of Form 24 or Form 24Q, and the Annexure in the form of a text file, choose Download e-File for Form 24. On the selection screen, if you have entered:

○       Annual (blank) as the Quarter, the system downloads Form 24

¡        One of the quarters (1 - 4) as the Quarter, the system downloads Form 24Q