Creating a Leave Request 

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       1.      If required, check your existing entitlements (such as your remaining leave). The Existing entitlements list shows how much leave entitlement you have available. Plan your leave request accordingly.

The list displays the following information:

Time account

The name of the absence entitlement.

Deductible to

The date to which you can still take leave or deduct time-off entitlement.

Entitlement

The total entitlement available to you for a specific type of leave (such as the total entitlement of leave days per year).

Used

The amount of leave that you have already taken from the entitlement.

Planned + approved

The number of absence days or hours you have already requested for future periods.

Note that the Used and Requested fields always refer to the key date you enter. For example, if you check your leave information while you are on leave, the number of leave days that you have used up to and including that day is displayed in the Used field, and the number of days you have remaining for that period of leave is displayed in the Requested field.

Avail. balance

The absence days or hours that have not yet been taken or requested. That is, the number of days or hours that you can still take as leave or time-off entitlement. Note the date in the Deductible to field.

Unit

Displays whether the leave entitlement is defined in hours or days.

       2.      Enter the absence type.

       3.      Enter the duration of the absence.

Enter the start and end date of your leave. If you are requesting leave of less than one day, enter the start and end time of your absence or its duration in hours.

       4.      If you want the system to calculate how many hours or days of your absence entitlements will be used up by this absence choose Calculate.

The Used by this absence field displays the number of hours or days.

The quota entitlement overview is not changed by the calculation, because the SAP system has not yet deducted the absence from the quota at this time.

       5.      Check that the correct approver is specified.

If you want someone other than the specified person to approve your leave request, choose Replace. An additional screen appears, in which you can select a different approver.

       6.      If you want to attach a message to your superior, enter a note as required.

       7.      Choose Submit.