Additional Off-Cycle Payment (Infotype 0267) 

Definition

Infotype in which additional wage elements that are only made once or irregularly can be stored for off-cycle payroll.

Use

The Additional Off-Cycle Payment infotype (0267) is not available in all countries.

To create additional off-cycle payments, you have the following options:

·        If you only want to create an additional off-cycle payment for one or a few employees, we recommend that you use the Off-Cycle Workbench. The system thereby saves you from carrying out several steps that you must otherwise carry out manually in the Additional Off-Cycle Payment infotype (0267).

·        If you want to create additional off-cycle payments for many employees, we recommend that you edit the Additional Off-Cycle Payment infotype (0267) using Batch Input or Fast Entry.

If you create additional off-cycle payments in the Additional Off-Cycle Payment infotype (0267), you must ensure that the system is using the correct data from the infotype during the payroll run. You must therefore make sure that you enter the same data in the selection screen for the process or the payroll driver as you did when you created the infotype record. This includes the following entries:

·         Off-Cycle Reason

·         Payroll Type

·         Payroll identifier

·         Payment date of the off-cycle payroll

If you create one-time payments in the Off-Cycle Workbench, the system ensures that payroll accounting is executed using the correct data.

Structure

·        The standard system contains various wage types as subtypes

·        You can only select off-cycle reasons that are assigned to payroll type A in Customizing. For more information, refer to Reasons, Types and Categories for Off-Cycle Payroll.

·        You must therefore only give a payroll identifier, if you make two records of the Additional Off-Cycle Payment infotype (0627) for one employee on the same day. The system requires the payroll identifier to distinguish between two runs with the same date and the same payroll type.

You have made a bonus payment of USD 100 for an employee. In doing so, you have not entered a payroll identifier. The employee is to receive a further bonus payment on the same day of USD 50.  You must therefore enter a payroll identifier, e.g. the figure 1, to enable the system to differentiate.

Integration

If you create mass off-cycle payments in the Additional Off-Cycle Payment infotype (0267), you implement the payroll run using a process model that you defined in Customizing off-cycle activities. In the HR Process Workbench, you create a Process using this process model. You then run the process model. The process model ensures that payroll is only run for employees for whom there is a corresponding record available in the Additional Off-Cycle Payment (0267) infotype.

You can also start the payroll driver without using a process model. In this case, you have the following options:

·        You enter each employee that has received an additional off-cycle payment.

·        You run payroll for the entire payroll area. You run payroll for the entire payroll area.

We recommend making mass off-cycle payments using a process model.

See also:

Creating bonus payment details in infotype 0267 (Payroll Thailand)