Frozen Averages 

 

Use

As an additional function for calculating averages, the SAP system enables you to freeze average values. This means that you can use an average value calculated on the basis of several periods at the beginning of an absence for all of the periods affected by the absence, instead of always having to recalculate the average value for each period.

An employee takes leave in periods 04 and 05. The Leave absence is valuated according to the principle of averages. Three previous periods are to be used in the calculation.

In this case, the following options are possible:

·         Normal valuation using the principle of averages

The absence is valuated in period 04 for the first time using averages. The relevant previous periods are periods 01, 02, and 03.

The second absence valuation takes place in period 05. In this case, the relevant previous periods are 02, 03, and 04.

The absence can be valuated differently in periods 04 and 05 because the calculation is performed using average bases from different previous periods in each case.

·         Valuation using frozen averages

The absence is valuated at the start of the absence in period 04 after the average is calculated. The relevant previous periods are periods 01, 02, and 03. The calculated average is then frozen, in other words, it is saved and used again in the subsequent period (period 05).

The absence is valuated in exactly the same way in periods 04 and 05 using a frozen average value.

The duration of the employee’s absence determines whether an average should be frozen or whether the absence should be valuated with a frozen average. Up until Release 4.5 the duration of the absence was queried in the system, in personnel calculation rule X016, once the calculation of averages had been concluded. For more information, see the section Technical Sequence for Processing Averages.

In the processing of averages this information is queried internally in the coding, as of Release 4.6.