Manual Journal Entry (SAP Library

Manual Journal Entry

Purpose

The usual way that journal entries are processed in JE is that they are automatically processed from the PRA application areas such as Valuation, Revenue Distribution, and Check Input (see: The JE Posting Process).

There are situations, however, in which you will want to manually enter journal entries. Those situations are the following:

If a journal entry is required but is not automatically processed in PRA
When timing does not allow the running of the SAP PRA process to enter or adjust the amounts
When standard accrual or workpaper type entries are required
When a journal entry rejects due to an error during the journal entry batch process
As a correcting entry, or as an adjusting entry (you have posted 100 to a line item table, and should have posted 120, so you now manually enter a value of 20, etc.).

Process Flow

On the JE Batch Control screen, you create a batch with batch control data (see: Creating a Batch Control Record).

On the JE Detail screen, you create manual journal entry detail information for that batch (See: Entering JE Detail Information for Manual Journal Entry).

Of the two methods listed above: batch control processing and manual journal entry, both are batch functionality. The distinction is that batch control processing involves system-generated batches, and manual JE is not system-generated. When you create batch control information, the system automatically assigns a batch number, when you save that data. In manual journal entry, you manually enter the journal entry information and save your record.