Travel Management Service 

Use

In the Employee Self-Service Travel Management function, employees can do the following:

·        Submit a travel request

·        Reserve flights, hotels, and car rental for a trip online

·        Enter data for trips that have already taken place. The system uses this data to determine the travel expenses for the employee and to trigger reimbursement of these expenses.

Features

The basic functions of ESS Travel Management are listed in the following table:

For more information about the individual functions, see the SAP Library under Financials ® Financial Accounting ® Travel Management ® Travel Manager: Cross-Process Entry.

 

Initial Screen	·        Create a travel request ·        Book flight/hotel/rental car (create a travel plan) ·        Create a travel expense report ·        Call up the infocenter (contact person in the expenses department, flat rates for individual countries, exchange rates, master cost center of the employee making the trip) ·        Make personal settings (screen settings, settings for the personal input help (F4), and for the overview area) ·        You can only call up the list of all trips separately if you have suppressed the overview area in your personal settings.
Travel Requests	·        Display, change, delete ·        Send
Travel Plans	·        Create, display, change, delete Within the travel plan: ·        Check travel services (such as flights, hotels, and rental cars) for availability and book online ·        Cancel or delete booked travel services ·        Display the total price of a trip
Travel Expenses	·        Create and enter trip data ·        Display the simulation in form format ·        Simulate ·        Change ·        Delete

 

Prerequisites

·        Personnel numbers exist for the employees in the SAP system.

·        The employees have SAP ERP user names.

·        The user names for the employees have been stored in the infotype Communication (0105, subtype 01).

See also: Assigning SAP Users to Personnel Numbers

 

Authorizations/Security

SAP provides the composite role Employee Self-Service (SAP_WP_EMPLOYEE). This role contains all the authorizations required. For more information, see Setting Up ESS Users.

 

Standard Settings

General Customizing

·        If you want to set up SAP users, you need to make various settings in Customizing. For further information, see Customizing, Personnel Management ® Employee Self-Service.

Customizing for Travel Management

·        To use all parts of the Travel Management Service, you have to set up the Travel Management application component (including Travel Planning and Travel Expenses) to meet your company-specific requirements. For more information, see Customizing for Financial Accounting, under Travel Management.