Generating Balance Notifications 

Use

As a rule, customers receive balance notification once a year showing the posting date-based balance. This balance notification is legally binding, provided the customer raises no objections.

Prerequisites

You need to define the balancing type Balance Notification on the account by using the Balance Notification feature in the product.

Procedure

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       1.      On the account, choose the Bank Statement tab page and then the Balance Notification group box.

       2.      Enter the time periods, and specify when the next run date is.

       3.      If required, set the indicator for interest information. If it is set, the system simulates the interest on the final day included for the balance information and the customer is informed of the calculated interest. For performance reasons, only set the indicator regarding interest information if really necessary.

       4.      When you want to create the balance notification, choose Periodic Tasks ® Balance Notification. Now you have the following options:

¡        If you choose Mass Run, the system generates the due balance notification for each account in the selected bank areas on the key date.

¡        If you choose Restart, the system selects all accounts with errors from the lock table and restarts them.

¡        If you choose Single Run, the system creates a balance notification for one single account, regardless of when it is due.

 Example:

An account is due on May 25 of a year. On May 30 of the year a balance notification run is started on the key date May 25. The system selects the account and determines the balance on May 25.

If the balance is determined on the current posting date, it can still change if items are posted later on this posting date.

You can determine the recipients of the balance notification by using a business transaction event. The sample function module (Sample Interface_00012910) is programmed as follows: The balance notification is sent to the account holder's specified address. The system checks whether this address is a P.O. box address. If it is, or if there is no balance notification address at all, the system selects the address assigned as recipient of the original bank statement. If this is also a P.O. box address, the system selects the standard address. If no bank statement recipient is stored, the account holder receives the balance notification. Here, again, the system checks if a P.O. box address is involved. If this is the case, an error message is issued.

In addition to this business transaction event, SAP also provides you with an event that you can use to display balance notification data, or to transfer the data to a suitable output interface. For a detailed description, see Transferring Balance Notification Data.

You can format the balance notification to suit your own requirements, in the same way as bank statements.

 Note:

Choose the Balance Notifications button (on the Bank Statements tab page in the Balance Notification group box) to display an overview of historic balance notifications.

Result

The balance notifications have been created on the specified date and can now be mailed.