Partial Quantity Reduction 

Use

You use this function to reduce the order quantity for an AFS material. This functionality is only available on the Complete Structure screen of the AFS Item Overview of a sales order.

Prerequisites

You have done the following Customizing activities:

●      You have created new rejection codes with the new rejection modes Q, QA, and QR, by choosing Sales and Distribution ® Sales ® Sales Documents ® Sales Document Item ® Define Reasons for Rejection.

●      You have assigned quantity rejection modes to rejection codes, by choosing Sales and Distribution ® Sales ® Sales Documents ® Schedule Lines ® Maintain Rejection Code for AFS.

●      You have set the Automatic Deallocation indicator for item categories, by choosing Sales and Distribution ® Sales ® Sales Documents ® Sales Document Item ® Maintain Item Categories for AFS.

●      You have configured the message numbers 054, 055 and 058 of application area (message class) /AFS/SD, by choosing Sales and Distribution ® Sales ® Sales Documents ® Define Variable AFS Messages.

Features

In apparel and footwear industry, the order quantity frequently changes at various processing stages of a sales order.

You can use the following different rejection modes to control the reduction of requirement quantities:

Rejection Mode	Use
Q	Reduction in order quantity irrespective of the allocated or referenced quantity. The schedule line splits into two separate schedule lines, one containing the new order quantity and the other containing the remaining quantity, as well as the specified rejection reason.
QA	Reduction in order quantity till it is more than or equal to allocated quantity. If the new order quantity is less than or equal to the allocated quantity, then the schedule line splits into two schedule lines. One then contains the allocated quantity and the other contains the remaining quantity that has not been allocated, as well as the rejection reason.
QR	Reduction in order quantity till it is more than or equal to referenced quantity. If the new order quantity is less than or equal to the referenced quantity, then the schedule line splits into two. One then contains the referenced quantity and the other contains the remaining quantity that has not been referenced, as well as the rejection reason.

 

To make this process more efficient, the new Reduced Order Quantity field and the rejection modes Q, QA and QR (known as quantity rejection modes), have been added to the complete structure of the AFS Item Overview.

Enter valid values in the Reduced Order Quantity field and the quantity rejection modes in Rejection Reason field. Choose Enter. The system informs you about the allocated quantity and the referenced quantity by messages.

You can also use this functionality to see the sales order changes.

For more information see, Rejection Codes.

Activities

You must do the following:

       1.      Open the sales order in Change mode and choose AFS Data ® AFS Item Overview. From the menu, choose Goto ® Overview ® Complete Structure.

       2.      Specify the new order quantity in the Reduced Order Quantity field for a schedule line (the new order quantity must always be less than the old order quantity).

       3.      Specify the new rejection code in the Rejection Reason column of the respective schedule line. The system’s behavior depends on the rejection mode (Q, QA, or QR).

       4.      If you want to reduce the order quantity for more than one schedule line across items for the same rejection reason, specify the reduced order quantity for all the schedule lines and choose the rejection reason for the first schedule line. Choose Enter.

       5.      On the dialog box that appears, choose Yes to All. The rejection reason is copied to all the schedule lines that have reduced order quantities.

Example

A sales order has an AFS material and one schedule line with order quantity 10. The stock/requirement list for this order shows the following MRP status and corresponding quantities:

MRP Status	B	F	D
Order Quantity	4	2	4

Create a rejection code (for example, RR) and assign a quantity rejection mode to it. You can reject the requirement quantities in the above sales order with this rejection code (RR).

●      If the reduced order quantity is 3, and the rejection mode is Q, then the schedule will split into two: One with the order quantity 3 and the other with the order quantity 7 and rejection code (RR).

Rejection Mode is: Q

	Order Quantity	Rejection Reason
Schedule Line 1	3
Schedule Line 2	7	RR

 

●      If the reduced order quantity is 5, and the rejection mode is QA, then the schedule will split into two: One with the order quantity 6 and the other with the order quantity 4 and the rejection code (RR). This is because, 6 is the allocated quantity and with this rejection mode we cannot reduce order quantity less than the allocated quantity.

Rejection Mode is: QA

	Order Quantity	Rejection Reason
Schedule Line 1	6
Schedule Line 2	4	RR

 

●      If the reduced order quantity is 2, and the rejection mode is QR, then the schedule will split into two: One with the order quantity 4 and the other with the order quantity 6 and rejection code (RR). This is because, 4 is the referenced quantity and with this rejection mode we cannot reduce order quantity less than the referenced quantity.

Rejection Mode is: QR

	Order Quantity	Rejection Reason
Schedule Line 1	4
Schedule Line 2	6	RR