Setting Up the AFS Change Reason Code in Materials Management (SAP Library

Setting Up the AFS Change Reason Code in Materials Management

Use

In the AFS system you can set up a change reason code to support quality management. The change reason code provides information on why the vendor in a purchase requisition was manually changed. The definition of the change reason code is plant-specific and is based on R/3 quality management.

If you have set up a change reason code and change the vendor in a purchase requisition, a dialog box will appear which asks you the reason for the change. The code group and the code you enter in this position will be saved in the statistical change log of the purchase requisitions.

Procedure

To set up a change reason code in materials management, do the following steps:

Define the catalog in Customizing.
In IMG choose Quality Management ® Quality Planning ® Basic Data ® Catalog ® Define Catalog Types. If you want to create your own additional catalog, choose the catalogs P to Z . The catalog defined here will be assigned to the change reason code at a later time.

Define the code group and the codes for the catalog.
In the application menu choose Logistics ® Quality Management ® Quality Planning ® Basic Data ® Catalog ® Code Group ® Edit. Here you define code groups and codes for your catalog, that will be assigned to the selected set.

Define the selected set and assign the selected set to the code group with valid codes.
In the application menu choose Logistics ® Quality Management ® Quality Planning ® Basic Data ® Catalog ® Selected Set ® Edit. The selected set is plant-specific and will be assigned to the change reason code.

In Customizing assign the catalog to the change reason code.
In the IMG choose Materials Management ® Purchasing ® Purchase Requisition ® AFS Change Reason Code ® Assign Catalog. For purchasing choose the application M.

In Customizing assign the selected set to the conditions (purchasing organization, plant, application, catalog).
In the IMG choose Materials Management ® Purchasing ® Purchase Requisition ® AFS Change Reason Code ® Define AFS Change Reason Code Determination for each Purch. Org. and Plant. The selected set will thus be assigned to the change reason code, the purchasing organization, the plant, the application, and the catalog.