Carrying Out the Invoice Verification in the Dialog (SAP Library

Carrying Out the Invoice Verification in the Dialog

Use

If you carry out the invoice verification in the dialog, enter the invoice data in the system and compare the data the system proposes (such as quantity and value) with the invoice data. Make any necessary corrections and post the invoice. If you use the logistics invoice verification, the AFS system gives you the option of checking and entering invoices at item or SKU level.

This graphic is explained in the accompanying text

You can enter invoices with reference to purchase orders or goods receipts. You can also post invoices without reference to a purchase order.

Procedure

To enter and check an invoice using the logistics invoice verification, take the following steps:

Choose Logistics ® Materials Management ® Logistics Invoice Verification.

Choose

Document Entry ® MIRO - Enter Invoice if you want to enter an incoming invoice.

Document Entry ® MIRO - Enter Invoice if the vendor calculated too much or delivered too little on the last invoice. You also enter credit memos to allocate the return delivery of defective goods to your vendor.

Specify in the group box Transaction whether you want to enter an invoice or credit memo with reference to a purchase order, a delivery note, or a bill of lading. Make the necessary entries and confirm your selection with Enter.

Depending on whether you want to carry out the invoice verification at SKU or item level, you will be shown the data from the purchase order and the goods receipt so you can check it at SKU level or material level. You have the option of comparing quantities and prices from the purchase order with the material quantities confirmed in the goods receipt and the invoice data.

Note

You can individually specify for a company code, a plant, a material, a user ID, or a combination thereof, whether you want to carry out the invoice verification at SKU or item level. If you want to assess prices and quantities at material level in a purchase-order-related invoice verification, choose in Customizing Materials Management ® Logistics Invoice Verification ® Deactivate Logistics Invoice Verification at SKU Level (AFS) and enter the appropriate combinations in the table. In addition, the user ID for the AFS invoice verification must be assigned to the system user settings with the parameter ID /AFS/IV USR. If this combination is valid for the logistics invoice verification at item level, the system combines prices and quantities at SKU level into items. As long as an AFS material is valuated with the moving average price at SKU level, you have to carry out logistics invoice verifications for purchase orders at SKU level.