Selection

On the initial screen you can enter the following search criteria:

Destination Location

You enter a destination location if a customer has carried out a fiscal year change.

The system displays a list of all the customer’s sales scheduling agreements enabling you to carry out the fiscal year change for all of a customer’s sales scheduling agreements at once.

Sales Document Number/Sales Document Item

Using the sales document number (and sales document item), you can select individual sales scheduling agreement items.

In this way you can adjust the cumulative delivery quantity (CDQ) if you have noticed a reconciliation difference between the CDQ and the cumulative received quantity (CRQ), after the fiscal year change has been carried out, that is due to an incorrect adjustment of the CDQ when the fiscal year was changed.

(See Correct Cumulative Quantities from the Previous Fiscal Year )

Start of the New Fiscal Year

If you enter a fiscal year start, only those sales scheduling agreements items that can be changed to the fiscal year that you have entered are selected. In other words, only items for which the fiscal year start lies in the previous fiscal year.

If you do not enter a date in the initial screen, then the system identifies the earliest fiscal year start from all the selected sales scheduling agreements and proposes this date.

In SAP APO, the system can only identify the fiscal year of the sales scheduling agreement from outbound deliveries that have been made. A fiscal year start is only entered in the sales scheduling agreement item if an outbound delivery for the item has been made in the SAP R/3 system.

Result

The system displays a list of sales scheduling agreement items that can be changed to the chosen fiscal year.

The output is in two parts:

General Data

The information about the fiscal years being processed is displayed in the general data.

Start of Fiscal Year to Be Closed

Displays the start date of the fiscal year to be closed.

Start of New Fiscal Year

Displays the start date of the fiscal year to be opened.

The fiscal year to be closed is the year before the new fiscal year. It is not possible to change the fiscal year by more than one year. It is not possible to skip years.

It is not possible to move the sales scheduling agreement to a fiscal year in the future.

If the fiscal year change has already been carried out and the new year has already started the same date is displayed in both fields.

Scheduling Agreements

All the sales scheduling agreement items that meet the selection criteria are displayed on this tab page. For example, the following data is displayed:

Fiscal year of the sales scheduling agreement item

The start of the current fiscal year of the sales scheduling agreement is displayed.

“Old” cumulative delivered quantity (CDQ)

The old CDQ includes all the deliveries from the previous fiscal year and all subsequent deliveries, up to the fiscal year change.

After the correction quantity (the total of all deliveries from the previous fiscal year) has been subtracted, you see the “new” CDQ.

Calculated correction quantity

The correction quantity calculated by the system is displayed. This is the amount by which the CDQ must be reduced so that the CDQ is zero at the beginning of the new fiscal year.

This correction quantity equals the CDQ at the end of the previous fiscal year.

The correction quantity is only calculated and displayed if the sales scheduling agreement item can be processed (see below).

Correction quantity posted/to be posted

The correction quantity to be posted is displayed if the fiscal year has still to be changed. If the fiscal year change has already taken place, the posted correction quantity is displayed.

If a fiscal year change is necessary and the user has not yet entered a quantity then the system proposes the calculated correction quantity, which can then be changed.

Message

Sales scheduling agreement items that you cannot process are highlighted in red and the system issues a message, for example, if the sales scheduling agreement is being processed by another user, the release does not contain a fiscal year yet, the operative and/or forecast/planning (F/P) delivery schedule does not lie in the fiscal year to be processed, they contain different fiscal years, or you do not have authorization.

If you have entered an inadmissible correction quantity then the system only issues a message.

System Behavior

When the system carries out the fiscal year change:

The cumulative delivered quantity is reduced by the amount of the correction quantity.

The fiscal year start in the forecast/planning and/or operative delivery schedule is changed to the new fiscal year start.

The cumulative received quantity (or quantities) of the F/P and/or operative delivery schedule are reduced by the amount of the correction quantity. This can result in a negative CRQ for the new fiscal year.

This is necessary so that quantity in transit can be calculated correctly. This is relevant for calculating requirements.

Example: Negative cumulative received quantity (CRQ)

You have created the following deliveries:

The CDQ for the year 2002 is 30.

You receive the following release from your customer on the December 19 th 2002.

The transmitted CRQ of 10 shows that the customer has so far only received the first delivery from December 1 st 2002.

At the time of the fiscal year change on January 1 st 2003 the 20 pieces dispatched on December 30 th 2002 are still in transit. The quantity in transit (= CDQ minus CRQ) must be retained when the fiscal year change takes place.

When you carry out the fiscal year change, you enter a correction quantity of –30 so that the new CDQ for 2003 is zero.

The CRQ of 10 that the customer transmitted in the last release is also reduced by the amount of the correction quantity (‑30) so that the CRQ of the new fiscal year is ‑20.

From the new CDQ of 0 and the new CRQ of ‑20 a new quantity in transit of 20 is calculated.

In the new fiscal year you receive the following release from your customer on January 10 th 2003.

In the meantime the customer has received the delivery from December 30 th 2002 with the result that the requirement (the stock in transit) of 20 pieces is no longer transmitted.

The cumulative issued quantity is reduced by the amount of the correction quantity.

If necessary, the cumulative quantity issued by external agent (for EA scheduling agreements ), corresponding to the CDQ, is reduced by the correction quantity.