Printing from Word for Windows

The function Transfer to MS Word (under Report → Print ) lets you print the currently displayed report list (as with Columns displayed and All columns ) by first transferring the report to Microsoft Word for Windows and then printing it from there.

You can only use this function if you have an English, German, or French version of Microsoft Word for Windows 6.0 or 7.0 installed on your PC. The printing functions are only active in the operating systems Windows 3.x, Windows NT, and Windows 95.

To install the standard SAP template SAP-REP.dot and set up the interface with Word for Windows, see Customizing.

When you choose the function Transfer to Winword , the system displays a dialog box in which you can make two settings:

With the function Direct Word call‑up you can download a report list to any directory on your local PC and then print it from there as a file. Enter a directory and a file name that ends with .rtf. The system formats the report list a file and transfers it to Word.

With the function Call up Word with additional settings you can also send additional information to Word along with the report list, and then print it all together.

WORD macro

If you want to print the report list using the default settings, leave the field Word macro blank. If you want to use a special macro which you have already defined in Word, enter the name of the macro here.

Cover page

The standard SAP template SAP-REP.dot contains a default cover page. You can modify this cover page in Word to meet your requirements, and print it together with the report.

Print only

This function only makes sense to use with the option Not interactive . When you select this function, Word prints the report without saving it as a file on your PC. This prevents the report from being altered.

The system writes the report list to a temporary file before printing. Since all the files are deleted again after printing, you need to make sure that the directory that you use for printing does not contain any other files with the following suffixes: .txt, .rtf, .ini, .doc, .wmf, .tmp, and .log.

Settings for interactive printing

Noninteractive printing If you do not print interactively, the system immediately sends the current report list to the specified path and opens it in Word for Windows under the specified document name. You can then change the report as you need and then print it as you normally print documents in Word for Windows. You define the default path in Customizing.

Interactive printing

With this option you can choose the path in which to save the report yourself, and can open it under any name you wish in Word. Then you can modify it as above before printing it out.

Once you have entered the desired path and name, the system starts Word automatically.

In Word, choose File → New , and then choose the template SAP_REP.dot. In the next dialog box, open the INI file (which was saved in the aforementioned path). Then the system asks you to write a brief documentation.

After that you can enter the name of the document you want to open (as above, or any other name).

Then Word opens the report, and you can modify and print it as above.