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Process documentationRunning Management Approval

 

You, as a manager, can use management approval to decide on the results of distribution requirements planning (DRP), for which your planners exceeded their personal approval limit while processing.

If a planner manually changes or reworks the DRP results, the result can only deviate from the original results by a specified limit value. If the postprocessed results are greater than this limit, the system forwards the postprocessed DRP results to management approval. As manager, you are a planner who has a higher competence in the area to which the location product belongs.

Prerequisites

You have defined approval limits for each DRP planner on the Define Management Approval screen. You access this screen from the SAP Easy Access menu by choosing Start of the navigation path Advanced Planning and Optimization Next navigation step Service Parts Planning (SPP) Next navigation step Planning Next navigation step Distribution Requirements Planning (DRP) Next navigation step DRP Approval End of the navigation path.

Process

The following graphic shows when the system forwards a manual change performed by the planner to management approval and which options you, as manager, then have.

  1. A planner changes a DRP result manually and, in doing so, exceeds the approval limit value.

  2. Depending on which limit value the planner has exceeded, the system generates a corresponding alert:

    • By making a change, the planner has exceeded the limit value for quantity reduction of a purchase requisition or a scheduling agreement schedule line. In this case, the system creates the alert 7858.

    • By making a change, the planner has exceeded the limit value for the value of a purchase requisition or scheduling agreement schedule line. In this case, the system creates the alert 7857.

      By making a change, the planner has exceeded the limit value for the quantity of the whole scheduling agreement. In this case, the system creates the alert 7854.

    • By making a change, the planner has exceeded the limit value for the value of the whole scheduling agreement. In this case, the system creates the alert 7859.

    • The planner has changed the purchase order schedule line or scheduling agreement schedule line for a product for which the days' supply is too short, and has thus been classed as critical or potentially critical by the shortage analysis. In this case, the system creates the alert 7860.

      You can display the days' supply and whether a product is critical or potentially critical in the Shortage Monitor. For more information about how the system determines the days' supply, see Calculating Days' Supply and Open Quantities. The system forwards the changed planning results to management approval.

      Note Note

      In the default setting, the check for the days' supply is not active. If you want to use this check, you must activate the approval rule EOADOH in Customizing. For more information, see Customizing for Advanced Planning and Optimization under Start of the navigation path Supply Chain Planning Next navigation step Service Parts Planning (SPP) Next navigation step Distribution Requirements Planning (DRP) Next navigation step DRP Approval Next navigation step Define DRP Approval Rules End of the navigation path.

      End of the note.

  3. As a manager, you have the following options:

    • You approve the DRP results that were changed by your planner. To do so, select the relevant DRP result on the External Procurement - Delivery Schedule Maintenance screen, choose Approve in the External Procurement Documents area, and save. You access this screen from the SAP Easy Access menu by choosing Start of the navigation path Advanced Planning and Optimization Next navigation step Service Parts Planning (SPP) Next navigation step Planning Next navigation step Distribution Requirements Planning (DRP) Next navigation step Scheduling Agreement Releases End of the navigation path.

    • You edit the changes made by your planner and then approve the DRP results. To do so, select the DRP result that you have changed on the External Procurement - Delivery Schedule Maintenance screen, choose Approve in the External Procurement Documents area, and save your changes.

    • You return the changes to the planner. To do so, select the relevant DRP result on the External Procurement - Delivery Schedule Maintenance screen, choose Reject in the External Procurement Documents area, and save. In this case, the system generates alert 7880. Your planner has the following options:

      • He or she can approve the DRP results with the changes that you have suggested.

      • He or she can again change the DRP results that he or she had previously changed. In this case, however, the system rechecks whether the planner has exceeded his or her approval limit value by making this change. If the planner exceeds his or her approval limit value, the system forwards the results to management approval again.

    • You reject the changes made by your planner. To do so, select the relevant DRP result on the External Procurement - Delivery Schedule Maintenance screen, choose Reject twice in the External Procurement Documents area, and save. In this case, the system sets the trigger SPP_ENTRY_POINT_VOID and, in this way, triggers a new DRP planning run.