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Process documentation Creating Payment Media Locate the document in its SAP Library structure

Purpose

The following describes creation of payment media using the Payment Medium Workbench.

Prerequisites

When you configure the payment program you decide whether you want to use the classic payment medium programs or the Payment Medium Workbench. You have to make this decision for every combination of country/payment method and sometimes supplement the data.

To do this, in Customizing for Financial Accounting choose Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Selection for Payment Program ® Set Up Payment Methods per Country for Payment Transactions.

Use Payment Medium Workbench

  1. In the screen Change View "Payment Method/Country": Overview select the required combination of payment method/country with a double-click.

The Change View "Payment Method/Country": Details screen appears.

  1. In the screen area Payment medium select the option Use payment medium workbench.
  2. In the same screen area enter or check the Format and the Format supplement and save your entries.

Checking Formula Entries

  1. In the upper screen area choose This graphic is explained in the accompanying text Use in company codes.

The system displays the Display View "Maintenance of Company Code Data for Payment Method": Overview screen.

  1. Choose the change mode and select your company code by double-clicking on it.

The system displays the Change View "Maintenance of Company Code Data for a Payment Method": Details screen.

  1. Choose This graphic is explained in the accompanying text Form data and check or supplement the existing formulas for your company code.
  1. Save your data and choose Exit.

The Change View "Payment Method/Country": Details screen appears again.

Check Note to Payee by Origin

  1. In the selection tree choose Note to Payee by Origin.

The Change View "Note to Payee by Origin": Overview screen appears.

  1. Check or supplement the existing note to payee.
  2. Choose Back.
  3. The Change View "Payment Method/Country": Detail screen appears again, and you should now save the data.

Process Flow

Creation of payment media

This graphic is explained in the accompanying text

Creation of payment media using the Payment Medium Workbench involves several steps.

Customizing for payment media

  1. You decide that you want to use the Payment Medium Workbench for the particular payment method.
  2. You check the existing payment medium formats and make any necessary changes .
  3. You configure the note to payee.
  4. You maintain the Selection Variants as prerequisite for the automatic scheduling of payment media by the payment program.

Creation of payment media using the generic payment medium program

  1. You start the payment program and select the option Create payment medium during scheduling of the update run. In the payment run parameters, a variant has only to be defined for the payment advice note print program of the Payment Medium Workbench.
  2. Directly following the payment run, the payment balance is sorted automatically and split into groups according to the level of detail, for creation of the payment media in the next step.
  3. For each group, the payment medium program is started with the variant defined in Customizing. It selects the payments belonging to each group and creates the payment medium using the format-specific event modules/mapping rules.
  4. The payment medium is transferred to DME administration.
  5. Parallel to step 3, the payment advice note program creates the necessary payment advice notes as letter, Idoc, or Fax (using Business Transaction Events 00002040).

 

Result

The Payment Medium Workbench programs create:

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