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Procedure documentation Selecting Products During Document Processing Locate the document in its SAP Library structure

Product selection offers the following functions during sales document processing:

Selecting Products Manually

To select products manually, proceed as follows:

  1. In the entry screen of the sales document, enter the material or key term for which you have created condition records for product selection.
  2. Choose Enter.
  3. The material that you enter triggers product selection. The system displays a dialog box with a list of options for you to select from.

  4. Choose the product the customer wants.

The system replaces the material or key term you entered with the product you selected.

Selecting Products Automatically

In automatic product selection, you enter a material that triggers product selection. The system automatically selects products according to availability and the sequence of the alternative products in the master data condition record. For each material the system selects, it enters a sub-item in the order. The material that you use to trigger product selection can be a "dummy" material, such as a non-stock material (material type: NLAG), used only for triggering purposes.

Note

Product selection can also be a two-level procedure. During the first step the system can use material determination to find a material or it can propose materials for manual selection. During the second step, the system then carries out automatic product selection as described in the preceding section.

Example

The following example shows a list of alternative products that have been entered in a condition record for automatic product selection, along the stock available for each product.

Materials listed in condition record

Stock available

Product X

Non-stock Material

Product X - pack 1

100 pcs

Product X - pack 2

200 pcs

Product X - pack 3

200 pcs

Product X - pack 4

300 pcs

 

During order entry, enter the material-product X to trigger product selection and the order quantity of 350 pcs. The system automatically selects the products, which you entered in the condition record, if they are available and creates the following new lower level items in the order:

Item

Higher-level item

Material

Quantity

10

 

Product X

----

20

10

Product X - pack 1

100 pcs

30

10

Product X - pack 2

200 pcs

40

10

Product X - pack 3

50 pcs

The order quantity of 350 takes up the available stock of product X - pack 1 (100 pcs) and product X - pack 2 (200 pcs). The remaining amount of 50 pcs is covered by the quantity of product X - pack 3 (200 pcs) that is still available.

Automatic Product Selection in the Delivery

The system can also carry out automatic product selection in the delivery. If the availability situation of products selected in the order changes, then the system automatically determines new order quantities or even different products, if necessary.

 

 

 

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