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Procedure documentation Selecting Backordered Materials From a List Locate the document in its SAP Library structure

The selection list enables you to display information about the requirements for the selected materials. You can then select and process individual sales documents directly from the list.

Creating a List of Sales Documents for Backorder Processing

To process backorders with a selection list, proceed as follows:

  1. In the initial screen, choose Logistics ® Sales and distribution ® Sales.
  2. Choose Environment ® Backorders ® Backorder processing ® SD documents.
  3. Enter you selection criteria (for example, the plant, sold-to party, purchase order number) and choose Program ® Execute.

The system displays a list of the materials that meet your selection criteria. For each material, you the list provides the relevant information for each corresponding sales document (for example, the first delivery date, order quantity, confirmed quantity, and open quantity).

You can branch directly from the selection list into the individual sales documents. In addition, you can display the status, the document flow, and any changes made to the document.

Select the documents that you want to process and select from the following options:

Processing Backorders for Sales Documents

Backorder processing from the selection list always takes place by material. This means that if you select several materials in the list, the system processes each one in turn.

Note

If you want to reschedule in order to update the sales documents before you process the backorders, note that this may adversely affect system performance. Whenever possible, carry out rescheduling in the background.

To process backorders with a selection list, proceed as follows:

  1. Select the materials and sales documents in the selection list that you want to process and choose Edit ® Backorders.
  2. This overview displays the requirements and received quantities, the quantity confirmed until now and the cumlated ATP (available-to-promise) quantity (the required and received quantities in stock still available for use) for each selected material, requirements/received date and MRP (materials requirements planning) element (such as the sales order). The requirements date generated by the sales document matches the material availability date.

  3. Place your cursor on the MRP element that you wish to process and choose Edit ® Change confirmation.

Note

Note that you can only process the MRP elements for the lines that you selected in the list for which confirmed quantities exist. The MRP elements that you can process are highlighted. Deliveries cannot be processed as backorders so the overview does not contain any confirmed quantities for them. However, the system does take the size of the delivery quantities into account when calculating the ATP quantity.

You reach the Backorder Processing: Change Confirmation screen where you can see the details of the MRP element you selected (in the Sales requirements section for sales documents). In addition to the order and item numbers and the material availability date, the following data is displayed for a sales order item:

 

Field

Description

Open quantity

Quantity not yet delivered

Confirmed quantity

Quantity that has been confirmed in backorder processing

Total confirmed quantity

Total quantity confirmed for the sales order items (if there is more than one schedule line for the item, this is the total of all confirmed schedule lines)

ATP quantity

Quantity available for outwards goods movements

 

In the Sales requirements section, you can process the backorders in one of the following ways:

Choose Display to branch directly to the sales document.

Additional Functions

The overview screen for requirements processing contains the following additional functions:

Variable Views

Scope of Check

Exception Messages

MRP Elements

 

 

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