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Background documentation Letter Header, Sender and Footer Locate the document in its SAP Library structure

For each of the forms in the SAP system, windows have been defined for the letter header, the sender specifications in the letter window (see the above figure) and the footer text. You can enter text in these windows in three ways. There is an example in the figure Text Elements for Special Windows: Graphic.

Since the texts for the above-mentioned windows are company code-specific, you must specify whether you are working with one or several company codes:

·        You can enter a fixed text in the form window text element.
You should only do this if you use the form for a single company code.

·        You can define a standard text for several forms.
Enter the name of the standard text in the text elements of your choice in several forms.
However, this is only makes sense if you work with one company code but want to use one text for several forms. In the figure above, the standard text "ADRS HEADER" was used, for example.

·        You can define standard texts for several forms, and specify (depending on the dunning area and company code involved) which text should be used in the form.
You are advised to do this if you work with several company codes that use the same form. Three steps are necessary to do this:

¡        Create the company code-specific standard texts.

¡        When configuring the dunning program, specify which standard text is to be used for which company code.

¡        In the text element, enter a standard variable for the standard text (see the table below). Depending on the company-code in question, the print program replaces the variable with the name of the standard text.

The variables for the company code-specific standard texts that you specify in the text element are predefined in the system:

Symbols for Standard Texts

Standard text for

Symbols in the Text Element

Letter header


Sender in the letter window


Signature line






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