Time Sheet: Approving Times 

Use

As of SAP R/3 Enterprise Core 4.70 (SAP_APPL 470), Time Sheet: Approve Times is no longer available in the menu (SAP Easy Access). In the menu, you can now find new programs for approving working times. You can, however, still use this program. You can use this program in workflow or directly. Depending on the selection criteria you want to use, you can also start this program using the following transactions:

·        CAPS (selection using the Personnel Administration (PA) database)

·        CAT4 (selection using the organizational structure)

·        CAPP (selection using the time sheet database)

Procedure

...

       1.      Select the data you want to approve.

Select the data you want to approve according to the report you have called:

–   Selection using the Personnel Administration (PA) database

This option allows you to select employees based on their organizational assignment (for example employee subgroup, cost center, and so on).

–   Selection using organizational structure:

You can use the following object types:

Object type	Meaning	Object ID
O	Organizational unit	Organizational unit number
S	Position	Position number
P	Person	Personnel number

–   Selection using the time sheet database

With this option, you can use important working time attributes to select data (network, cost center, or purchase order, for example).

You can display the relevant selection criteria by choosing Sender parameters, Receiver parameters, or All parameters. For more information on selection criteria, see SAP Note 570342.

§         Note that by selecting personnel numbers for approval, you lock them for processing in other applications. You should therefore try to keep the number of selected personnel numbers and processing time to a minimum.

§         Personnel numbers are not selected if:

                                                  i.       You have no authorization for them

                                                ii.       They are locked because they are being processed elsewhere

       2.      Choose  Execute.

The General Hierarchy Display screen appears. You can expand the nodes to display an overview of the data due for approval.

The following hierarchy levels are displayed:

–   Persons from

This level shows the data for all the personnel numbers you selected for the entire selection period.

–   Personnel number

This level shows all the data for one personnel number for the entire selection period.

–   Date

This level shows all the data for one personnel number for one day.

Traffic-light icons indicate the processing status of the data:

Traffic-light icon	Meaning
	Released for approval
	Approved
	Approval denied

Records without a traffic-light icon are predecessors, which generated new records when they were changed after being approved.

       3.      Select the data you want to approve.

The approval view appears.

       4.      Approve or reject the data.

To do this, select one or more data records and choose  Approve or  Reject.

If you reject records, a dialog box appears in which you can enter a rejection reason. You define the rejection reasons in your system settings.

       5.       Save your entries.

Result

You have approved or rejected data records for the employees assigned to you. The approved records are ready for transfer to the target component(s).